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About the Role

The Maintenance Coordinator is responsible for managing facility maintenance software programs, purchase orders, external invoicing, work orders, and maintenance documentation. This role also handles warranty claims and issues purchase orders for external work.

Responsibilities

• Adhere to Miller Waste Systems safety protocols and be familiar with the Occupational Health & Safety Act.
• Manage, support, and assist in training technician staff on opening and closing work orders using fleet maintenance software.
• Assist in monitoring and setting up MWS preventative maintenance equipment schedules for existing and new equipment.
• Manage and follow up with 3rd party service and preventative maintenance contracts and agreements.
• Organize and maintain facility equipment maintenance documentation to ensure complete and accurate records.
• Issue purchase orders for each location regarding outsourced services and parts when required.
• Monitor and address issues with Geotab GPS devices on equipment.
• Ensure all eligible warranty claims are identified, documented, and processed in accordance with policy.
• Perform other duties and special projects as assigned.

Requirements

• Previous experience in a Maintenance Coordinator/Service Advisor role preferred.
• Strong organizational, planning, and problem-solving skills, with attention to detail.
• Excellent interpersonal and communication skills (written and verbal).
• Ability to work in a fast-paced environment with multiple priorities.
• Strong computer proficiency – Microsoft Office, Outlook, previous Fleet Management System experience preferred.
• Understanding of the Occupational Health & Safety Act and employee responsibilities under it.
• Valid G Class driver’s license with a clean driver’s abstract.
• Willingness to work additional hours during peak times, as needed.

Skills

• Fleet maintenance software management
• Purchase order management
• Invoicing
• Work order creation and maintenance
• Maintenance documentation organization
• Warranty claim processing
• Geotab GPS device monitoring
• Microsoft Office proficiency
• Outlook proficiency
• Fleet Management System experience (preferred)

Location

• 8050 Woodbine Avenue, Markham, Ontario

Work Type

• Permanent Full-Time
• Afternoon Shift

Experience Level

• Previous experience in a Maintenance Coordinator/Service Advisor role preferred

Salary/Compensations

• $60,000-$65,000 per annum

Benefits

• Competitive compensation
• Opportunities for advancement
• Industry leading work environment
• Industry leading compensation
• Industry leading benefits
• Industry leading pension programs

About the Company

• Founded in 1961, Miller Waste Systems is a proudly Canadian, family-owned company with 65 years of experience providing waste management and diversion services to municipalities, businesses, and industries across Ontario, Nova Scotia, and New Brunswick.
• Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable resources from the waste stream.
• Miller Waste has been recognized as one of Canada’s Best Managed Companies for 16 consecutive years, a distinction that reflects our commitment to strong leadership, operational excellence, and a culture that values our people.
• At Miller Waste, our people are our greatest strength.
• Miller Waste Systems strives to be an employer of choice.
• As a proudly Canadian, privately owned and operated Waste Company we have over 65 years’ experience of providing quality service to all our customers.
• We have been successful in achieving this goal by providing a family and employee centric environment at all our locations.

Equal Opportunity

• Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.
• We are committed to providing people with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.