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About the Role

The Corps Administrative Assistant position exists to provide general office/secretarial support to the Corps Officers and other staff. This role provides support services for all programs and activities of the Schenectady Corps, and Finance Director and Bookkeeper (DHQ), that are processed at the Corps office.

Responsibilities

• Maintains confidentiality in all aspects of client, staff, office and Corps information.
• Serves as point person for office manager duties including equipment maintenance, purchasing supplies/inventory, monitoring petty cash, bank deposits, and running errands.
• Administrative duties to include managing calendars, bulletins, correspondence and follow up, filing, receiving, sending and distributing mail, and answering phone inquiries.
• Organizes office operations and procedures and ensures they are updated, and efficient.
• Responsible for securing and reporting income related items such as cartridges and offerings and donations that come in through the mail.
• Schedules bell ringers and help with Christmas efforts as instructed by CO.
• Duties, responsibilities and activities may change at any time with or without notice due to business needs.

Requirements

• High School Diploma/GED with 1 year experience; Associate’s Degree preferred.
• Must have valid NY driver’s license.
• If over 21 years of age, must pass on-line Salvation Army 12 Passenger van driving course.
• Must have a working knowledge of all office equipment including the copier/fax/scanner, typewriter, computer, folding machine, and telephone system.
• Must possess good interpersonal skills, and overall management skills.
• Must be able to navigate computer using current Microsoft Windows environment.
• Must be proficient in Microsoft Word and be able to use Excel.
• Must be able to navigate the Internet.

Skills

• Microsoft Word proficiency
• Microsoft Excel proficiency
• Internet navigation

Location

• Schenectady

Work Type

• Full Time

Experience Level

• 1 year experience

Education Level

• High School Diploma/GED
• Associate’s Degree preferred

Benefits

• Generous time off
• 14 paid holidays
• Up to 3 personal days
• Vacation time
• Sick time
• Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
• Comprehensive Health Care Coverage with low cost employee premiums, co-pays, and deductibles
• Company Paid Basic Term Life Insurance for Employee
• Long Term Disability Insurance
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life
• Flexible Spending Account
• Eligibility for Federal Student Loan Forgiveness Program
• Tax Deferred Annuity (403B)
• Christmas Bonus

About the Company

• The Salvation Army

Equal Opportunity

• We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.