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About the Role

The Assistant Office Manager will assist with legal documents for vehicle sales transactions, including verifying costs, processing DMV and financial institution contracts, and managing warranty and add-on products.

Responsibilities

• Reviewing all documentation to determine discrepancies and contacting customers about their accounts.
• Preparing tax and title documents.
• Submitting all legal transfer documents to the DMV.
• Preparing stock cards for new and used vehicles.
• Receiving and processing paperwork from the financial department.
• Posting vehicle sales and purchases according to accounting and VMS.
• Inputting inventory control information.
• Preparing trade-in vehicle files.
• Posting aftermarket information to the online spreadsheet.
• Ensuring that name and address files are updated on an ongoing basis.
• Performing clerical duties such as typing, filing, and sorting mail.
• Maintaining CSI in top 10% of group.
• Supporting and endorsing dealership policies and procedures.

Requirements

• Adherence to laws and confidentiality guidelines.

Skills

• Ability to manage multiple priorities effectively and multitask.
• Strong organizational skills.
• Highly detail-oriented.
• Excellent verbal, written, and electronic communication skills.
• Ability to interact well with customers and coworkers.
• Team player.
• Professional demeanor.
• Analytical skills with the independent ability to research and initiative.
• Proficiency in Microsoft Office (Word, Outlook, Excel) and QuickBooks.

Location

• Ithaca, NY
• Syracuse, NY
• Grand Island, NY

Work Type

• Office setting
• Occasional weekend and evening hours required

Experience Level

• Extensive Title Clerk experience preferred
• General accounting experience desired

Education Level

• High School Diploma or GED