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About the Role

We are looking for a highly organized and proactive Workplace & Events Coordinator to support the effective operation of our New York office. This role involves coordinating workplace services, facilities support, vendors, meetings, visitors, and office-based events, requiring strong judgment, attention to detail, and the ability to manage changing priorities.

Responsibilities

• Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively.
• Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements.
• Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination.
• Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency.
• Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve.
• Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately.
• Perform administrative duties such as phone operation including handling telephone calls and relaying messages to appropriate departments or individuals.
• Perform administrative duties in SalesForce CRM software such as data entry, client file updates, and ensuring data accuracy.
• Perform administrative duties through Outlook using scheduling assist.
• Prepare appropriate agendas for meetings and ensure necessary actions are taken to prepare for client meetings in the office.

Requirements

• 2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment.
• Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably.
• Excellent judgment, attention to detail, and a practical, solutions-oriented approach.
• Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners.
• Proficiency with Microsoft Office.

Skills

• SalesForce CRM software
• Outlook
• Scheduling assist

Location

• New York

Work Type

• Onsite

Experience Level

• 2-4 years

Salary/Compensations

• $70,000—$80,000 USD

Benefits

• Competitive compensation and benefits
• Comprehensive health benefits program
• Extended health coverage
• Short-term disability insurance
• Long-term disability insurance
• Annual allotted vacation days (increase based on tenure)
• Paid sick days
• Maternity/parental leave enhanced program
• Commuter benefits
• Corporate bonuses
• 401(k)-retirement plan with company contribution matching
• Subsidized meal program

About the Company

• For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions.
• We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
• Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation.
• We believe great businesses thrive on diversity, inclusion, and the contributions of all employees.
• To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Equal Opportunity

• Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
• We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.