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About the Role

Ragan Communications seeks an experienced Executive Assistant to partner strategically with the CEO and executive leadership. This high-impact role supports a CEO at a fast-growing media and learning company, acting as a force multiplier to protect the CEO's time, anticipate needs, enable strategic focus, and ensure seamless execution of executive priorities. Ideal for a mid-level or senior EA who thrives in fast-paced environments and exercises exceptional judgment.

Responsibilities

Anticipate priorities, pressure points, and opportunities for the CEO.
Proactively surface risks, conflicts, and decision deadlines.
Act as a confidential sounding board and strategic support resource.
Own end-to-end management of the CEO’s calendar.
Prioritize meetings to ensure time is spent on high-value activities.
Design daily, weekly, and monthly rhythms to optimize CEO effectiveness.
Gatekeep requests and meeting flow with strong judgment.
Manage agendas, timelines, materials, and follow-up actions for executive leadership.
Capture ideas, organize notes, and manage deadlines for speeches and projects.
Track strategic initiatives and executive-level commitments.
Support the cadence of executive leadership meetings.
Track decisions, priorities, and follow-through.
Ensure alignment and clarity across senior leadership.
Coordinate executive offsites, planning sessions, and strategic meetings.
Manage travel logistics, itineraries, and preparation materials.
Prepare executive briefings for all trips, meetings, and events.
Support major Ragan conferences and leadership appearances.
Maximize relationship ROI for speaking engagements, partner meetings, and industry events.
Own special projects requiring confidentiality, discretion, and execution rigor.
Manage cross-functional initiatives on behalf of the CEO.
Maintain executive dashboards, tracking systems, and workflows.

Requirements

7+ years supporting a CEO, founder, or senior executive.
Experience in media, professional services, consulting, technology, or similar environments preferred.
Ability to meet in person in NYC or CT at least 1x/month.
Other travel is required (3-4/year).

Skills

Exceptional judgment and emotional intelligence.
Strong written and verbal communication.
Advanced calendar and priority management skills.
High discretion and confidentiality.
Proactive, anticipatory mindset.
Executive presence.
Polished, confident, and professional demeanor.
Naturally organized and detail-oriented.
Strategic thinker who enjoys solving problems.
Comfortable saying no on behalf of the CEO.

Location

New York City metro area

Work Type

Full Time
Remote

Experience Level

Mid-level
Senior career

Education Level

Bachelor’s degree required

Salary/Compensations

$85k - $115k

Benefits

Health, dental, vision
401(k) with employer match
Company-paid disability and life insurance
Generous PTO and paid holidays
Professional development support
Competitive salary
Travel and event exposure
Long-term career opportunity

About the Company

Ragan Communications is the leading media and training brand for communicators and marketers.
For more than 50 years, Ragan has served communicators, marketers, and PR professionals.
Ragan provides ideas, intelligence, resources, connections, and inspiration to help advance brand missions and goals.
Ragan Communications is an equal opportunity employer committed to a diverse and inclusive workplace.
For the second year in a row, it landed on the Inc5000 list of Fastest Growing Private Companies in the U.S.

Equal Opportunity

Ragan Communications is an equal opportunity employer committed to a diverse and inclusive workplace.