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About the Role

This is a two-year, temporary, full-time, grant-funded position responsible for processing and providing access to the institutional records of The New York Botanical Garden. The role involves arrangement, description, weeding, and rehousing of physical collections, utilizing ArchivesSpace software to create finding guides. The Project Archivist will be an integral member of a team committed to stewardship, preservation, and increasing access to the Garden’s unique holdings, working closely with conservators.

Responsibilities

Arrange and describe archival collections of organizational records.
Prepare finding aids in ArchivesSpace in accordance with local and national standards.
Create monthly progress reports of activities.
Weed out duplicate materials following established policy.
Work with Digital Technician to oversee digitization of selected archival materials after processing.
Meet with Special Collections Cataloger to create cataloging records for processed collections.
Collaborate with NYBG conservators to determine conservation needs for the organizational records.
Rehouse and label collections containers as needed.
Perform other related duties as required.

Requirements

Master’s degree from an ALA accredited library science program.
Archival certification or equivalent experience required.
Minimum of one-year experience in an archives or manuscripts repository creating descriptive records for archival collections.
A strong background in archival theory and practice, especially regarding arrangement and description.
Accurate record keeping and attention to detail.
Demonstrated knowledge of current standards for archival description (APPM, DACS, LC subject headings, authority control, and MARC 21).
Experience using ArchivesSpace software.
Excellent oral and written communication skills as well as analytical, time-management and problem-solving skills.
Working knowledge of historical research methodology and experience with standard bibliographic tools.
Ability to work well independently and collaboratively in a production-oriented, team environment.
Ability to sit for extended periods.
Ability to retrieve and place collections, remove archival boxes weighing up to 40 lbs from shelves, push fully-loaded book carts, climb ladders, re-shelve boxes, and bend or stoop as necessary.
Ability to shift containers within storage areas for retrieval and processing.

Skills

Archival theory and practice
Arrangement and description
ArchivesSpace software
Historical research methodology
Bibliographic tools
Record keeping
Attention to detail
Oral communication
Written communication
Analytical skills
Time-management skills
Problem-solving skills

Location

New York

Work Type

Full-time
Temporary
Onsite

Experience Level

Minimum of one-year experience

Education Level

Master’s degree from an ALA accredited library science program
Archival certification

Salary/Compensations

$66,950

Benefits

15 Vacation Days
13 Paid Holidays
12 Sick Days
Health and Dental Insurance Coverage
401K
Pension Plan

About the Company

The New York Botanical Garden (NYBG) is a leading institution dedicated to the study, conservation, and display of plants.