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About the Role

This temporary part-time position involves performing reception and clerical support duties within the Inpatient Cardiology Unit at Toronto General Hospital. The role is crucial for ensuring the efficient operation of the unit through administrative functions, patient support, and information management.

Responsibilities

• Performing reception responsibilities
• Providing clerical support
• Organizing and maintaining patient charts, electronic and paper information filing systems
• Performing patient administration functions including scheduling and coordinating appointments/meetings/events
• Maintaining written and/or electronic calendar/schedules
• Coordinating unit administrative functions
• Ensuring the efficient operation of the unit, within the scope of authority
• Performing other duties consistent with the job classification, as required

Requirements

• Completion of Grade 12 or equivalent
• Minimum one (1) year recent related clerical experience
• General knowledge of office practices, processes, and procedures
• Previous on-the-job computer word processing/spreadsheet experience
• Good data entry/keyboarding skills
• Excellent organizational, time management and prioritization skills
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills
• Good problem-solving skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work effectively and safely when dealing with stressful situations
• Knowledge of Emergency Assistance Codes
• Completion of a recognized post- secondary secretarial arts program at the certificate level or equivalent preferred
• Experience working in a Microsoft Office software environment
• Experience working in a health care environment preferred
• Knowledge of Medical Terminology preferred
• Must enter a Job Share Agreement
• Current UHN employees must have a good employee record and satisfactory attendance
• Must check email regularly for communication
• A Criminal Record Check may be required
• Any misleading, inaccurate or incorrect information provided may result in discontinuation of application

Skills

• Computer word processing
• Spreadsheet
• Data entry
• Keyboarding
• Organizational skills
• Time management skills
• Prioritization skills
• Interpersonal skills
• Customer service skills
• Verbal communication skills
• Written communication skills
• Problem-solving skills
• Microsoft Office software
• Medical Terminology

Location

• Toronto General Hospital

Work Type

• Temporary Part-Time
• Weekends and Stat Holiday Coverage
• Approximately 4 Months - with possibility for extension

Experience Level

• Minimum one (1) year recent related clerical experience

Education Level

• Grade 12 or equivalent
• Recognized post-secondary secretarial arts program at the certificate level or equivalent preferred

Salary/Compensations

• CAD 20.83 - CAD 26.04 - hourly

Benefits

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

About the Company

• UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.
• With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre.
• As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.
• UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine.
• UHN is a research hospital affiliated with the University of Toronto.
• UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Equal Opportunity

• UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace.
• Requests for accommodation can be made at any stage of the recruitment process.
• Applicants need to make their requirements known.