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About the Role

The Community Empowerment Administrative Assistant ensures the smooth and efficient administrative operation of the CE programming, providing clerical support to the Director of Community Empowerment and the CE team.

Responsibilities

• Assist Community Empowerment staff with preparation for coaching visits, including preparation of education materials, bundling and packaging of books and supplies, making copies, and mailing of materials to families within the five boroughs of NYC.
• Support CHCF in partnerships, coalition activities, advocacy efforts, and other external relationships.
• Support street outreach and other community-based canvassing.
• Support the Early Care training team with preparation and setup for departmental training, including room setup, printing, copying, assembly of materials packets, and clean up.
• Assist in the maintenance of book and materials inventory for the department.
• Place, receive, and manage supply orders for CE events whilst maintaining logs and supporting documentation for said orders.
• Prepare departmental mailings for distribution via USPS, including printing, labeling, and envelope-stuffing.
• Assist other administrative staff with overflow work, including filing, word processing, scanning, data entry, and internet research tasks.
• Book conference calls, rooms, taxis, materials deliveries, etc. as needed.
• Manage high-level training logistics including spaces, dates, trainer assignments, and virtual meeting links.
• Provide clerical preparation for training.
• Ensure proper management of inventory and supplies.
• Coordinate grants distribution, including spreadsheets, documentation, and reporting.
• Support other admin staff as needed.
• Create and maintain audit files for CE.
• Participate in and/or prepare for CE events.
• Facilitate CHCF inter-agency collaboration as appropriate and needed.
• Perform other duties as assigned by the Supervisor.

Requirements

• Minimum of 2 years working in an administrative office environment.
• Experience with office management tasks (inventory, organization, printing, copying).
• Proven facility in data entry, customer service, and problem resolution.
• Must be willing to work weekends as needed.

Skills

• English and Spanish fluency required.

Work Type

• Full-Time

Education Level

• High School Diploma (associate degree preferred).

Salary/Compensations

• $45,000.00

Benefits

• A comprehensive employee benefits package

About the Company

• CHCF is an equal opportunity employer and is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.

Equal Opportunity

• CHCF is an equal opportunity employer and is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws.