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About the Role

The Manager, Building Services & Capital Projects is responsible for the delivery of Woodgreen’s capital projects and participates in the regular capital planning process. This role involves working with the leadership team to prepare capital and building services budgets, ensuring best value contracts and costs, and monitoring expenditures. The Manager is also responsible for building services contract management, rolling out preventative maintenance services, and overseeing Building Services staff to ensure the proper operation of all mechanical, electrical, and fire equipment.

Responsibilities

Develop, implement, and monitor routine preventative and maintenance repairs and cleaning schedules for the buildings.
Schedule staff, approve vacations, and track work attendance, coordinating with the payroll department.
Ensure prioritization, delegation, and completion of work orders.
Support staff development planning and implementation.
Support recruitment and evaluate qualified staff for the building services department.
Oversee inspection and sign off on all work done by external contractors prior to invoicing.
Maintain accurate and up-to-date databases for property management systems related to maintenance.
Manage inventory and purchase standard resources and supplies for regular maintenance functions.
Implement and monitor fire safety procedures, including monthly fire drills and staff training.
Implement and evaluate policies related to building maintenance, safety, and security.
Ensure WoodGreen policies and procedures are carried out in the operation of Building Services.
Establish and maintain links with external agencies and government bodies to ensure compliance with building, fire, health, and safety codes.
Prepare performance data and written reports as required.
Prepare annual maintenance work plans, operating budgets, and reserve fund/capital expenditure plans.
Track inventory of vehicles, tools, and mechanical equipment, ensuring they are in good working condition.
Participate in Capital Planning and provide oversight for asset management.
Manage capital projects work as outlined in capital plans and during inspections/emergencies.
Oversee emergency and unforeseen capital repairs.
Ensure an effective and timely Unit-Turn process.
Manage the repair of major capital systems and items in buildings and grounds.
Monitor budget expenditures for capital projects, preventative maintenance, and health and safety systems.
Assist with new developments and acquisitions.
Lead the planning and sourcing of vendors for preventative maintenance services.
Lead procurement for capital and preventative maintenance in compliance with WoodGreen’s policies.
Prepare annual preventative maintenance work plans.
Perform regular site inspections and support annual inspections and follow-up work.
Ensure building security and life safety systems are operational.
Lead the implementation of all capital-related records and maintain computerized records.
Maintain logs including fire safety, elevator inspections, material safety data sheets, and service records.
Monitor the service delivery of major site-wide contracts.
Collaborate with frontline maintenance and tenancy management staff to ensure effective customer service.
Coordinate with the Manager- Housing on capital projects, building services, and contracts.
Respond promptly to requests from internal managers, contractors, and statutory agencies.
Lead engagement and communication with tenants regarding capital plan projects.
Participate in regular Managers team meetings.
Ensure proper training for Operations and Building services to meet health and safety regulations.
Ensure anti-racism objectives and community development principles are achieved within the program.
Actively demonstrate and promote organizational values.

Requirements

Bachelor’s Degree or College Diploma or training in a relevant field.
5+ years of relevant Facilities Management Training & Experience in various major Capital Project work, Building Services, Trades/Systems.
Knowledge of health and safety practices and regulations (Health & Safety Awareness for Supervisors course; WHMIS – Workplace Hazardous Materials Information System course).
Understanding and experience with budgeting.
Excellent planning skills.
Good level of understanding of building services blueprints.
Computer savvy (including MS Office Suite) and able to implement electronic work order system.
Strong knowledge and practice in building services components (e.g. CMRP, plumbing, electrical or HVAC certified) are preferred.
Knowledge of Yardi Software is considered an asset.
Red Cross Standard First AID and CPR/AED – Level C certificate.
Valid G Driver’s license with a clean driving record and access to a personal vehicle.
Excellent communication, interpersonal, leadership, and team building skills.
Strong proficiency in performance management.
An eye for detail and commitment to high standard of customer service.

Skills

Facilities Management
Capital Project Management
Building Services
Trades/Systems
Health and Safety Practices
Budgeting
Planning
Building Services Blueprints
MS Office Suite
Electronic Work Order Systems
CMRP
Plumbing
Electrical
HVAC
Yardi Software
First Aid
CPR/AED
Driver's License
Communication Skills
Interpersonal Skills
Leadership Skills
Team Building Skills
Performance Management
Customer Service

Location

800 Vaughan Road, Toronto, ON

Work Type

Full-Time
Onsite

Experience Level

5+ years of relevant Facilities Management Training & Experience

Education Level

Bachelor’s Degree or College Diploma or training in a relevant field

Salary/Compensations

$70,000 - $80,000

About the Company

WoodGreen is a team of diverse and innovative change makers working together to make a difference in our communities.
A United Way Anchor Agency with a proven track record and an entrepreneurial mindset, we continuously seek to develop solutions to critical social needs while striving to become a Centre for Equity.
Visit www.woodgreen.org to learn more about who we are and to review our Equity Statement.

Equal Opportunity

We are committed to building an inclusive and diverse workforce, representative of the communities we serve.
We encourage, and are pleased to consider, applications from Indigenous peoples, racialized persons/persons of colour, women/women identifying, persons with disabilities, 2SLGBTQIA+ persons, and others who contribute towards promoting innovative ideas and solutions.
WoodGreen is an equal opportunity employer.
We are committed to providing an inclusive and barrier-free selection process and work environment.
If contacted in relation to an employment opportunity, please advise our People & Culture representatives at careers@woodgreen.org of the accommodation measures required.
Information received relating to accommodation will be addressed confidentially.