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About the Role

Cornell Cooperative Extension of Niagara County is seeking a full-time Facilities Manager to plan, manage, and coordinate the maintenance and appearance of the Association’s grounds and physical facilities, ensuring a safe environment for all.

Responsibilities

• Resolve facility and maintenance issues and problems.
• Provide guidance to the Executive Director on facility status and upkeep.
• Manage physical facilities, overseeing construction and renovation projects.
• Schedule vendors and contractors.
• Set and manage daily, weekly, and monthly cleaning and maintenance schedules for various areas.
• Oversee facility preparations for meetings, rentals, and events.
• Perform mowing and snow removal.
• Conduct repairs and minor carpentry and construction projects.
• Maintain equipment.
• Coordinate facility needs with the Executive Director and/or designated staff.
• Ensure OSHA/PESHA safety regulations are followed.
• Oversee facilities staff, including scheduling, assigning duties, training, and performance oversight.
• Develop written plans and strategies for facility, equipment, and grounds maintenance records.
• Develop plans to track building and equipment maintenance schedules.
• Provide input to the Executive Director for the facility budget planning.
• Plan for staffing needs of the facility.
• Plan for facilities needs to be fulfilled by outside contractors/vendors.
• Develop relationships with local vendors and contractors.
• Provide planning input and guidance for facility upkeep and repairs.
• Plan and organize work responsibilities for facility staff.
• Establish and design the emergency preparedness plan, including staff training.
• Confer with leadership on strategic facility needs.
• Supervise facilities staff, including scheduling, assignment of duties, training, and performance oversight.
• Oversee all aspects of cleaning, upkeep, maintenance, and repair of the Extension’s building and grounds.
• Maintain building and equipment maintenance schedules.
• Oversee and ensure completion of written plans and records for facility, equipment, and grounds.
• Provide guidance and recommendations on facility status, repairs, and upkeep.
• Ensure emergency preparedness plans are monitored and updated.
• Oversee construction and renovation projects, moves, building security, inventory control, and scheduling of vendors and contractors.
• Collaborate to negotiate contracts with vendors and/or contractors.
• Ensure efficient utilization of facility maintenance staff.
• Monitor facility budget and expenses.
• Provide reports on project conduct to the Board of Directors and committees.
• Assure compliance with all OSHA/PESHA safety regulations.
• Assure security of the facility.
• Oversee troubleshooting and scheduling of routine maintenance and inspections of vehicles and equipment.
• Oversee routine maintenance of building(s) mechanical equipment.
• Oversee and coordinate arrangements for storage and removal of winter storage vehicles.
• Make arrangements for buildings to be opened and closed.
• Oversee the preparation and maintenance of grounds, buildings, and driveways for the Niagara County Fair.
• Oversee fair set up and tear down.
• Manage trash/debris removal for the Niagara County Fair.
• Oversee electrician and electrical troubleshooting and repair for the Niagara County Fair.
• Review and approve time cards and time-off requests for direct reports.
• Facilitate routine ordering of cleaning supplies, building materials, and maintenance items.
• Safely operate all vehicles and other job-related equipment.
• Follow instructions regarding the use of chemicals and supplies.
• Record use and storage of all chemicals and cleaners.
• Conduct training on Emergency Preparedness.
• Maintain buildings, performing minor and routine painting, plumbing, electrical wiring, and other related maintenance activities.
• Make minor maintenance repairs as needed.
• Track and ensure delivery schedules, quantity, and quality criteria are met.
• Check completed work by contractors and vendors.
• Perform grounds maintenance, including mowing, shrubbery maintenance, weeding, fertilizing, rolling, snowplowing, shoveling, and salting.
• Operate small and large motor equipment for grounds maintenance.
• Clean and maintain all public areas, restrooms, meeting rooms, and offices.
• Remove garbage, trash, and recyclables.
• Clean and maintain appliances and equipment.
• Provide general maintenance and repairs.
• Maintain paper goods and supplies.
• Handle deliveries and errands.
• Maintain security of buildings and grounds.
• Schedule routine maintenance/inspections of vehicles and equipment.
• Replace bulbs and/or ballasts of interior/exterior lighting.
• Keep light fixtures clean.
• Troubleshoot and maintain building(s) mechanical equipment.
• Maintain log of activities and duties performed on vehicles/equipment.
• Arrange for fire extinguisher maintenance.
• Perform routine maintenance of HVAC systems.
• Consult Rental/Sign-out calendar daily for building and grounds use.
• Interact with storage/rental customers.
• Check facilities after use by renters and report damage.
• Set up and clean-up for events and meetings.
• Interact with and assist customers and catering staff as needed.
• Represent the Association and interact with clientele, staff, volunteers, and the public courteously and respectfully.
• Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers.
• Maintain confidentiality of all information and data.
• Provide data and information to assist with preparation of reports.
• Transport self and/or program materials/resources.
• Develop and pursue a professional development plan.
• Participate in all required orientation, training, and/or in-service meetings and events.
• Support the association to maintain a safe working environment.
• Be familiar and strive to follow applicable regulations, association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors.
• Collaborate in activities that are in general support of Cornell Cooperative Extension.
• Conduct all programming and activities in accordance with applicable laws and regulations.
• Adhere to established Cornell Cooperative Extension Association policies, procedures, processes and Skills for Success.
• Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public professionally.
• Perform all assigned duties in a professional, timely, and accurate manner.
• Maintain regular and predictable attendance and punctuality.

Requirements

• Bachelor’s degree or Equivalent Education. Associates degree plus 2 years transferrable program/functional experience may substitute.
• Valid New York State Driver’s License.
• Ability to meet travel requirements associated with this position.
• Ability to meet acceptable background check standards.
• Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
• Ability to clearly communicate (speak, read, and write proficiently) in English.
• Experience working with engineers, architects, carpenters, masons, plumbers, and electricians.
• Demonstrated ability to provide leadership, supervision, and guidance to staff.
• Ability to operate facility equipment, such as tractor, skid-steer, lawn mower, snow blower, etc.
• Ability to climb and perform work from a ladder.
• Demonstrated ability to provide cleaning, maintenance, and repair work.
• Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings.
• Ability to work independently with a minimum of supervision.
• Ability to complete work within a reasonable time frame.
• Experience working in a team-oriented, collaborative environment.
• Ability to rapidly adapt and respond to changes in environmental and priorities.
• Ability to identify and address safety concerns in the workplace.
• Ability to work effectively with co-workers.
• Ability to communicate with supervisor and staff as pertains to the duties of the job.
• Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
• Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor.
• Basic Computer Skills including use of e-mail and computer-based time collection.
• Physical ability to do heavy lifting (able to lift and carry 50 pounds), to shovel snow, carry supplies and equipment.
• Ability to perform the following functions with or without reasonable accommodation: frequently work in outdoor weather conditions including extreme heat, precipitation and cold; frequently lift, move or transport facility materials, office and landscaping waste; and constantly perform cleaning and maintenance tasks by frequently positioning self (for example, pulling, bending, reaching, touching, kneeling, using hands to feel/reach, climbing stairs and ladders).
• Regularly exposed to work near moving and/ vibrating mechanical parts.
• Noise level in the work environment is typically moderate and occasionally very loud, especially when using equipment like lawnmowers, leaf blowers, snow blowers, etc.
• Professional Licenses (Electrical, HVAC, Mechanical, Plumbing, etc.)
• Experience in guiding and collaborating with volunteers.

Skills

• Leadership
• Supervision
• Guidance
• Facility Operations
• Maintenance
• Repair
• Carpentry
• Construction
• Scheduling
• Vendor Management
• Contractor Management
• Budget Management
• Safety Compliance (OSHA/PESHA)
• Equipment Operation
• Teamwork
• Adaptability
• Problem-Solving
• Communication (Written and Verbal)
• Computer Proficiency (Email, Time Collection)
• Heavy Lifting
• Outdoor Work
• Working in Extreme Weather Conditions
• Working Near Moving Mechanical Parts
• Working in Noisy Environments
• Plumbing
• Electrical Work
• HVAC
• Volunteer Management
• Customer Service
• Report Preparation
• Confidentiality
• Time Management
• Record Keeping

Location

• Lockport, NY

Work Type

• Full-Time
• Onsite

Experience Level

• Commensurate with experience

Education Level

• Bachelor's degree or Equivalent Education
• Associate's degree plus 2 years transferrable program/functional experience

Salary/Compensations

• $62,500 to $64,000

Benefits

• Paid Vacation, Sick, and Personal leave
• Paid Holidays
• NYS Health Insurance Program (including Dental Insurance)
• NYS Retirement (NYSERS)
• Tax Deferred Annuity Plan
• Long-Term Disability
• Employee Assistance Program (EAP)
• Flexible Spending Accounts
• Term Life Insurance
• Personal Accidental Insurance
• Legal Plan Insurance
• Auto and Homeowner’s Insurance
• Pet Insurance
• New York’s 529 College Savings Program

About the Company

• Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.
• Per NYS Law, county and regional extension service associations are subordinate government agencies.
• This employment opportunity is with the entities listed and not with Cornell University.

Equal Opportunity

• The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact the recruiter listed above.