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About the Role

Manage and perform a broad range of asset management tasks, including equipment lists, qualification status, equipment-related SOPs, contracts, and preventive maintenance records. This role also involves cold storage maintenance, vendor interaction for equipment purchasing and maintenance, and managing the ISENSIX Remote Monitoring System.

Responsibilities

• Manage and perform comprehensive asset management activities supporting GMP and GTP laboratory operations.
• Maintain and oversee the Master Equipment List, equipment records, qualification documentation, preventive maintenance schedules, service agreements, calibration records, and asset history documentation.
• Develop, implement, and maintain asset management processes to ensure equipment reliability, compliance, operational readiness, and inspection preparedness.
• Coordinate equipment lifecycle activities including installation, qualification, preventive maintenance, corrective maintenance, troubleshooting, relocation, and decommissioning.
• Evaluate equipment performance, maintenance trends, and operational risks to support continuous improvement and reliability initiatives.
• Oversee maintenance, cleaning, decontamination, and inventory of LN2 freezers, mechanical freezers, lab refrigerators, controlled rate freezers, and other GMP critical laboratory equipment.
• Create and store maintenance and quality control (QC) logs for all equipment for CCS and NCBP.
• Plan and manage equipment decommissioning and relocation as needed.
• Generate requisitions and process vendor invoices, track billing and payments, and monitor spending and adherence to budget.
• Administer the ISENSIX Remote Monitoring System (Master Administrator level) for NYBC, including equipment maintenance, installation, replacement of components, validation of environmental monitoring, annual sensor testing.
• Provide training and technical support to end users of the ISENSIX system.
• Collaborate with department heads, technicians, finance, Environmental Health and Safety, purchasing, Quality and Regulatory Affairs, facilities teams, and project management.
• Provide technical expertise and operational guidance for equipment-related projects, laboratory expansions, relocations, and process improvements.
• Participate in project planning and implementation activities involving laboratory infrastructure, equipment, and operational readiness.
• Develop, revise, and review SOPs, work instructions, and controlled documents.
• Conduct staff training related to equipment operation, procedures, safety requirements, and operational processes.
• Supervise the Supply Chain Supervisor in creating and maintaining the materials inventory system and performing product shipments and daily maintenance tasks.
• Oversee inventory control processes to ensure appropriate stock levels, material availability, traceability, and compliant storage practices.
• Support optimization of laboratory supply workflows to minimize shortages, reduce waste, and improve operational efficiency.
• Ensure materials management activities align with GMP/GTP requirements and departmental procedures.
• Support development, execution, and maintenance of equipment qualification activities, including IQ, OQ, and PQ.
• Create and maintain validation documentation, protocols, reports, and supporting records in accordance with GMP requirements.
• Ensure equipment and monitoring systems remain compliant with internal procedures, regulatory expectations, and quality standards.
• Partner with Quality Assurance and Regulatory Affairs during audits, inspections, investigations, and documentation reviews.
• Maintain equipment documentation packages to ensure inspection readiness and traceability.
• Manage vendor relationships to ensure service quality, timely completion of maintenance activities, and compliance with operational requirements.
• Generate purchase requisitions, process invoices, track expenses, and support budget management activities.
• Monitor departmental spending, identify cost-saving opportunities, and support financial planning for equipment and operational needs.
• Coordinate laboratory gas supply activities, including vendor communication, inventory monitoring, and expense tracking.
• Serve as primary point of contact with equipment manufacturers, service providers, and vendors for equipment procurement, preventive maintenance agreements, repairs, qualifications, calibration services, and technical support.
• Identify opportunities to improve equipment reliability, reduce downtime, enhance compliance, and optimize operational workflows.
• Analyze equipment performance data, maintenance history, and operational trends to support proactive decision-making.
• Implement process improvements that increase efficiency, reduce operational risk, and improve laboratory support capabilities.
• Support risk assessments, change controls, and corrective/preventive actions related to equipment and operational activities.

Requirements

• Five (5) or more years in biomedical laboratory, warehouse inventory management, equipment maintenance, materials management, requisitions and invoicing, training in biomedical waste, SOP review, staff development, CO2 and LN2 handling.
• Strong adaptability with electronic systems for inventory and SOP management.
• Supervisory skills.
• Ability to contribute to technical SOPs and Policy manuals.
• Basic knowledge of regulatory agencies’ requirements.
• PC proficiency with MS Office Suite.
• Understanding of work to be performed under aseptic and GMP regulations.
• Training and monitoring of laboratory personnel.
• Continuous attention to detail in all work processes, neat and organized records.
• Ability to follow standard operating procedures and to work aseptically inside a biosafety cabinet.
• Ability to work independently.
• Excellent ability to communicate clearly, both in writing and verbally.
• Ability to interact with others at various levels of the organization and with customers in a helpful, courteous, and friendly manner.
• Ability to work collaboratively in a team environment.
• Ability to be responsive and willingly available to management staff to address issues and concerns as they arise.
• Any combination of education, training and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

Skills

• Cultural competency and the ability to communicate effectively in a culturally sensitive manner with both individuals and groups from diverse backgrounds.
• Demonstrated high level interpersonal skills to manage a variety of complex issues and situations.
• Poise, tact, and diplomacy in dealing with a variety of staff up to, and including, executive leadership.
• Asset Management & Equipment Lifecycle Management
• Environmental Monitoring System Administration (ISENSIX)
• Cross-Functional Leadership & Operational Support
• Materials Management & Supply Chain Operations
• Equipment Qualification, Validation & Compliance
• Vendor, Procurement & Financial Management
• Continuous Improvement & Risk Management

Location

• Westchester County
• New York City
• Outside of New York City or Westchester County

Work Type

• Full-time

Experience Level

• Five (5) or more years

Education Level

• High School Diploma

Salary/Compensations

• $105,000.00 to $115,000.00 per year
• Salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

About the Company

• Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners.
• NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually.
• NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations.
• NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases.
• NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health.
• To learn more, visit nybc.org.
• Connect with us on Facebook, X, Instagram, and LinkedIn.