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About the Role

The Arts Residencies Coordinator is a highly organized, self-motivated, and creative problem-solver who supports the implementation of LEAP’s arts-integrated in-school and after-school residencies across New York City schools. This role oversees residency scheduling, planning, and program quality for a portfolio of Arts Residency Programs, ensuring the smooth operation of the Arts Residencies team. Success requires strong time management, organizational skills, the ability to travel to school partners, and the ability to work independently and collaboratively.

Responsibilities

Manage delivery of all Family Engagement Workshops including: outreach, fulfillment, coordination, documentation, and pay approvals
Create and send all TA residency and workshop fulfillment outreach via Salesforce - manage responses
Manage payroll reimbursements for Arts Residencies Team PT staff
Create all Family Engagement Workshop and After School Residency flyers, as needed
Manage all Salesforce assignment creations and schedule additions
Support Arts Residencies event attendance
Support Arts Residencies Manager and Senior Manager with time approvals, as needed
Coordinate and support annual TA hiring needs for the Arts Residencies Team, as needed
Attend and support Arts Residencies staff orientation and additional professional learning community sessions for Teaching Artists
Support Arts Residencies Team with TA roster review processes on a biannual basis
Collaborate with Finance and Operations Team to track and manage Arts Residencies equipment orders
Maintain confidentiality of sensitive information

Requirements

Prior experience teaching or working in the arts and within K–12 NYC schools
Strong administrative skills, including the ability to manage and organize large amounts of information, maintain thorough documentation, and demonstrate keen attention to detail
A quick learner who can work independently and take initiative, while keeping a positive attitude
Excellent organizational skills and attention to detail
Clear and efficient communicator both verbally and written
A problem solver with a positive attitude
A self-starter; someone who is highly effective working independently and within a team
Passion for inclusion and advocacy in the arts
Minimum of 2 years relevant work experience in arts education and/or arts administration
Proficiency with Google Suite (Drive, Docs, Sheets, Slides, and Forms)
Ability to travel within the five NYC boroughs, as needed
Pre-employment screening is required, including criminal history checks

Skills

Time management
Organizational skills
Google Suite
Salesforce
Zoom
Asana

Location

New York City

Work Type

Full-Time
Monday-Friday (Generally: 9:00am - 5:00pm)
35 hours/week

Experience Level

Minimum of 2 years relevant work experience

Salary/Compensations

$57,000 (Non-negotiable)

About the Company

At LEAP, we don’t just build great programs — we build a great place to work.
You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.
We are community-oriented, believing in a shared moral responsibility
Creative, flexible, and open-minded
Collaborative and mission driven
Accountable to ourselves, each other, and our goals
Committed to feedback and clear, consistent communication
Champions of a compassionate and inclusive culture
Supporters of self-care and the well-being of others
And above all… FUN!
At LEAP, you’ll be empowered to grow, lead, and make a lasting impact — all while being part of a community that values who you are and what you bring.

Equal Opportunity

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
LEAP does not sponsor individuals on O-1 visas.