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About the Role

The Event Manager will manage the planning, coordination, and execution of events within the Programming Operations division at BAM, ensuring successful and efficient event execution through strong coordination, clear communication, and detailed operational planning. This role supports cross-departmental collaboration, maintains accurate event documentation, and provides high-quality client and partner engagement.

Responsibilities

• Serve as the primary point of contact for rental clients, internal partners, and external collaborators throughout the event lifecycle.
• Advance rental, cinema and other events, including schedules, run-of-show, budgets and payments, scheduling technical support, and venue logistics.
• Coordinate cross departmentally with Production, Facilities, Security, Front of House, Cinema Operations, General Management, and other internal departments to ensure alignment on event needs.
• Oversee on-site event execution, and serve as on-site contact for external partners.
• Create and maintain detailed event documentation, including timelines, contact sheets, production notes, and other paperwork.
• Communicate event requirements clearly to all stakeholders and ensure timely follow-up on outstanding items.
• Track event needs and communicate staffing, equipment, and operational requirements to appropriate teams.
• Draft and administer contracts for assigned events as requested.
• Work closely with Finance, GM and Programming to maintain effective and efficient systems of submission and communications for payments, tax paperwork, budgets, cash flow, and reporting.
• Ensure compliance with venue policies, safety protocols, and operational standards.
• Assist in managing multiple events simultaneously, prioritizing based on timelines and organizational needs.
• Contribute to the planning and execution of additional programming and institutional events, including performances and festivals.
• Support cross-departmental communication to ensure smooth coordination across Programming Operations.

Requirements

• Minimum 3 years’ experience in Performing Arts Administration, Event or Venue Management, Theater Production, or related field, or equivalent professional experience.
• Excellent knowledge of Microsoft Office.
• Experience with production management tools (e.g. Asana, Slack) and Tessitura strongly preferred.
• Strong event management and production coordination experience, particularly with rentals, film/cinema, and/or live events.
• Ability to interpret and manage event schedules, technical requirements, and operational logistics.
• Excellent communication skills with a professional and client-facing approach.
• Ability to track and accomplish multiple projects simultaneously and in a timely manner.
• Strong interest in working at a performing arts organization.
• Extremely organized.
• Self-motivated.
• Excellent attention to detail.
• Strong problem-solving skills in live event environments.
• Ability to work under a deadline.
• Ability to multi-task.
• Calm and solution-oriented under pressure.
• Employees must meet the following criteria to be considered for an interview: Completed at least 1 year of continuous, active service in current position (excluding temporary assignments and probationary employees), meet the experience and skills requirements, and have performed in a satisfactory manner without any corrective actions in the last 12 months.

Skills

• Microsoft Office
• Production management tools (e.g. Asana, Slack)
• Tessitura
• Event management
• Production coordination
• Client-facing communication
• Project tracking
• Organization
• Attention to detail
• Problem-solving
• Deadline management
• Multi-tasking

Location

• Brooklyn, NY

Work Type

• Full-Time
• Onsite
• Occasional remote flexibility

Experience Level

• Minimum 3 years experience

Salary/Compensations

• $68,000.00 - $68,000.00

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Retirement plan opportunities (401(k) and pension plans)
• Access to BAM's programming

About the Company

• Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York.
• For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities.
• With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

Equal Opportunity

• Brooklyn Academy of Music is an Equal Opportunity Employer.
• BAM recognizes that historic institutional practices lead to a non-inclusive environment and is working to address diversity and inclusion in all forms.
• Individuals in BAM are experiencing their own pace during this process, which is not uncommon when addressing power and privilege.
• The Programming Operations division supports and continues to take part in this process.