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About the Role

This role involves managing airport pass applications for employees, contractors, and third-party personnel, ensuring compliance with UK aviation security regulations, and providing administrative support to the framework team. The position requires a proactive and detail-oriented individual to liaise with stakeholders, maintain accurate records, and stay updated on security protocols.

Responsibilities

• Review and submit airport ID pass applications for employees, contractors, and third-party personnel.
• Verify identity documents, employment details, and background checks in accordance with regulatory standards.
• Ensure all applications comply with UK aviation security regulations, including background vetting and training requirements.
• Maintain accurate records of all pass applications and approvals for audit purposes.
• Act as the primary point of contact for pass-related queries from internal teams and external contractors.
• Liaise with airport security teams and regulatory bodies as required.
• Stay updated on changes to airport security regulations and ensure compliance within the organisation.
• Provide guidance to staff on pass application processes and security responsibilities.
• Team administrator support for client frameworks.
• Preparation and submission of invoicing.
• Coordination of events and meetings.
• Liaise with internal teams to gather data and confirm updates.
• Provide administrative support for meetings (e.g., arranging, taking minutes, updating action logs).
• Adhoc support to the framework team as required.

Requirements

• Strong attention to detail and ability to work with sensitive information.
• Proactive mindset.
• Excellent organisational and administrative skills.
• Ability to communicate effectively with internal and external stakeholders.
• Proficiency in Microsoft Office and sound record-keeping.
• A proactive and collaborative mindset and a passion for making things better.
• Must be eligible for an airport ID Pass (including clear criminal record and 5 years background check history).
• Must be eligible for an airport ID Pass which requires enhanced background checks to be completed (including a clear criminal record and 5 years background check history).
• Failure to obtain this pass will result in termination of your employment.

Skills

• Microsoft Office proficiency
• Record-keeping

Location

• Croydon, UK

Work Type

• Hybrid working

Experience Level

• Not specified

Education Level

• Not specified

Salary/Compensations

• Not specified

Benefits

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
• Match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• Annual bonus schemes.
• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.
• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

About the Company

• Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.
• We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve.
• Our people power our performance – we succeed when they do.
• With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.
• Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best.
• As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued.
• Whatever your ambition, Mott MacDonald is where people come to be brilliant.
• We help conceive, drive, and implement transport solutions for cities, regions, and asset owners/operators around the globe.
• From preparing the business case and advising on related issues - such as revenue, procurement, and environmental legislation - to delivering the completed infrastructure and helping maintain it.
• Our planning, engineering, environmental and management skills cover the whole project cycle.
• We play a major role in developing and delivering the Global Transport Sector Strategy.

Equal Opportunity

• We are actively recruiting a diverse workforce that is reflective of the communities we serve.
• We recognise that differences in ability, skills and experience are a strength and encourage applications from people of all backgrounds.
• We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all.
• We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.