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About the Role

The organization is seeking a part-time administrative assistant to support the development of a visiting program for the elderly in Berlin. This role will assist the Berlin site coordination with daily tasks, focusing on office organization, communication, data management, events, and supporting the work with volunteers and elderly friends.

Responsibilities

• Office organization at the Berlin site, including answering phones, managing the general Berlin email address, documenting inquiries, and forwarding them to the appropriate persons.
• Maintaining and updating the database, particularly regarding volunteers, elderly friends, and existing visiting partnerships.
• Supporting volunteer management, such as sending information, registration links, and volunteer agreements, and assisting with initial interviews as needed.
• Organizing and accompanying information events, including updating dates on the website.
• Creating monthly statistics, assisting with annual reports, and preparing evaluations for the board, fundraising, and communications.
• Supporting activities, volunteer fairs, information booths, network meetings, and events at the Berlin office.
• Assisting volunteer teams and taking minutes at team meetings, coordination meetings, and network meetings.
• Handling general administrative tasks such as research, cash accounting, forwarding expenses to accounting, preparing materials, and birthday greetings.
• Performing substitute duties during vacation or illness upon internal agreement.

Requirements

• Experience in administration, office organization, project coordination, or comparable tasks.
• Enjoyment of structured work, documentation, and data management.
• Reliable, accurate, and independent work style.
• Friendly and clear communication via phone and email.
• Proficient use of Office programs, Excel, and digital tools.
• Ideally, experience with databases.
• Interest in working with elderly people and volunteers.
• Willingness to work on-site at the Berlin office (home office is not planned for this position).
• Willingness to occasionally support events or appointments outside of classic office hours.

Skills

• Office programs
• Excel
• Digital tools
• Databases

Location

• Berlin

Work Type

• Part-time
• Onsite

Experience Level

• Entry-level

Salary/Compensations

• Remuneration in accordance with TV-L Entgeltgruppe 9b, as of 2024

Benefits

• A varied range of tasks in a meaningful organization.
• An important supporting role in the Berlin site team.
• Close collaboration with experienced site coordination.
• Extensive contact with volunteers, elderly people, network partners, and colleagues.
• A friendly team with flat hierarchies.
• Further training opportunities.

About the Company

• Freunde alter Menschen e.V. – les petits frères des Pauvres is an internationally oriented volunteer organization, originally founded in France.
• Active in Germany since 1991, operating in Berlin, Hamburg, Frankfurt, Cologne, Munich, and Dresden.
• We establish visiting partnerships between volunteers and lonely individuals over 70 years old.
• Our mission is to create lasting friendships based on mutual respect.