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About the Role

You will ensure the smooth operation of our Berlin Mitte headquarters, bringing organization, structure, and reliability while considering the needs of employees and site details. We seek someone who takes initiative, drives topics independently, and identifies opportunities for process improvement, digitalization, and smart solutions. The ideal candidate combines digital thinking with analog order, planning, and care.

Responsibilities

Maintain daily office operations and ordering systems, including office supplies, shipping, logistics, and minor organizational tasks.
Review invoices for consumables and coordinate reorders.
Manage small tasks such as birthday vouchers, decorations, and short-term organizational needs.
Oversee maintenance and infrastructure, identifying needs, finding service providers, and managing repairs and renovations.
Coordinate and communicate with external services including property management, catering, and tradespeople.
Process incoming mail, including digitalization via DropScan, ensuring correct system and analog forwarding.
Support meetings, events, and special occasions by handling organizational details, coordinating schedules, and checking necessary supplies.
Develop office management processes, identifying opportunities for automation and subscription models.

Requirements

Relevant professional experience of several years in office management, team assistance, or a comparable organizational role.
Familiarity with a dynamic office environment with numerous parallel tasks.
Ability to prioritize, structure, and organize independently.
Capacity to maintain an overview of multiple concurrent tasks without constant direction.
Proactive management of appointments and deadlines.
Reliable and service-oriented communication with employees and external partners.
Focus on contributing to a well-organized office and positive working environment.
Proficiency in digital office organization.
Experience with Google Workspace is ideal.
Proficiency in MS Office.
Ability to quickly learn new tools.

Skills

Office Management
Team Assistance
Organizational Skills
Prioritization
Time Management
Communication
Service Orientation
Digital Office Organization
Google Workspace
MS Office
Process Improvement
Automation Identification

Location

Berlin Mitte

Work Type

On-site

Experience Level

Several years of relevant professional experience

Benefits

30 days of vacation (based on a 5-day week, full-time)
Comprehensive mental health program
Access to exclusive corporate benefits

About the Company

We are an active network of small animal practices and clinics across Germany.
Our mission is to create the best experience for animals and people daily.
We improve working conditions for veterinarians and veterinary technicians through family-friendly hours, modern equipment, innovative technologies, and an internal training academy.
Our community values diversity, expertise, and individual goals, fostering exchange between practices.
As a network, we address industry challenges like staff shortages, high workloads, and outdated practices to ensure sustainable animal health.
Established in 2019, Tierarzt Plus Partner is a supra-regional network for veterinary practices.
Our central Berlin team supports local practices in practice management, marketing, HR, digitalization, and finance.
Our shared vision is 'Healthy veterinary medicine, lived in partnership'.