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About the Role

We are seeking an experienced Office Manager to establish and oversee our first US office in New York. This role involves project managing the office fit-out, ensuring it aligns with our brand and culture, and managing day-to-day operations for a team of 25-30 people.

Responsibilities

• Partner with the London team and US realtor to assess shortlisted spaces.
• Project manage the office fit-out on a lean, cost-conscious budget.
• Ensure the office mirrors the design and vibe of our London HQ.
• Source and manage local contractors, furniture suppliers, and tradespeople.
• Set up core office infrastructure including internet/telecoms, security, and access systems.
• Establish vendor and supplier relationships in New York.
• Ensure the space meets local health, safety, and building compliance requirements.
• Manage the smooth day-to-day running of the office environment.
• Maintain a clean, organised, and professional workspace.
• Manage ordering and restocking of office consumables and supplies.
• Proactively identify and address operational issues.
• Coordinate building maintenance requests and ensure timely resolution.
• Monitor and record utility meter readings.
• Manage repairs, upgrades, and ongoing facilities upkeep.
• Support the team with IT and tech issues in partnership with the IT Manager.
• Maintain strong relationships with external service providers.
• Monitor vendor performance to ensure high-quality service delivery.
• Review contracts and negotiate terms when needed.
• Act as the primary liaison with the building's security team.
• Manage employee access cards and keys; enforce security protocols.
• Ensure compliance with health, safety, and security regulations.
• Support a positive workplace culture by coordinating office events and team-building activities.
• Ensure the office feels culturally consistent with our other offices.
• Address employee feedback related to the workplace experience.
• Implement and maintain office systems to streamline workflows.
• Oversee inventory and ensure office supplies and equipment are well-stocked.
• Develop tracking systems to reduce waste and avoid shortages.
• Serve as the first point of contact for office-related queries.
• Communicate timely updates on office changes, events, and service disruptions.
• Coordinate internal messaging related to office operations and engagement.
• Manage and track the office set-up budget and ongoing office-related expenses.
• Maintain accurate budget records and prepare spending reports.
• Identify cost-saving opportunities.

Requirements

• Proven experience setting up and launching an office from scratch.
• Established network of contractors, designers, vendors, and suppliers in New York.
• 5+ years of experience in office management or facilities management at a senior level.
• Experience managing an office environment for creative, marketing, and commercial teams.
• Working understanding of US commercial real estate and office fit-out processes.
• Confidence operating independently as the most senior person on the ground.
• Exceptional organisational skills with the ability to prioritise and manage multiple responsibilities.
• Keen eye for detail and design.
• Excellent communication skills, both verbal and written.
• Comfortable collaborating remotely with a London-based team.
• Knowledge of US health and safety and building regulations.

Skills

• Project management
• Budget management
• Vendor management
• Facilities management
• Office operations
• Health and safety compliance
• Security protocols
• Employee engagement
• Internal communication
• Negotiation

Location

• New York, USA

Work Type

• Full Time
• Office Based

Experience Level

• Senior level

Salary/Compensations

• $70,000 to $100,000

About the Company

• Nothing is clearer to us than the belief that every woman should include strength training in her life to enhance both physical and mental well-being.
• To us, strength training represents a determined, goal-oriented mindset and an unwavering work ethic.
• We consistently challenge ourselves to create innovative and impactful products, so that you can perform better.
• We are on a mission to unite and empower women to be the strongest version of themselves through strength training.
• We want to inspire women to take centre stage in the gym by promoting strength training, which underpins all movement and sport, as a healthy foundation in life.

Equal Opportunity

• At Oner Active it’s about embracing diversity and empowering every individual to reach their full potential.
• We are committed to creating an environment where everyone feels valued, supported, and able to thrive.
• We welcome applications from all backgrounds and are dedicated to ensuring that everyone has equal access to opportunities during the recruitment process.
• If you require any reasonable adjustments or additional support, we encourage you to reach out to our Recruitment team — we’re here to support you every step of the way.