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About the Role
Be the organizational powerhouse behind the Medical Imaging department, coordinating rosters, payroll, and entitlements for Staff Specialists and Registrars. Provide trusted advice and support on pay-related queries, manage busy calendars, correspondence, meetings, and patient appointments to ensure the department runs smoothly. Coordinate appointments and meetings, prepare agendas and materials, attend meetings, and capture accurate minutes. Support recruitment campaigns and contribute to attracting and onboarding great people. Prepare activity reports for leadership, assist with RANZCR accreditation requirements, and provide broad administrative support.
Responsibilities
- Coordinate rosters, payroll, and entitlements for Staff Specialists and Registrars.
- Provide trusted advice and support on pay-related queries.
- Manage busy calendars, correspondence, meetings, and patient appointments.
- Coordinate appointments and meetings, prepare agendas and materials, attend meetings, and capture accurate minutes.
- Support recruitment campaigns and contribute to attracting and onboarding great people.
- Prepare activity reports for leadership.
- Assist with RANZCR accreditation requirements.
- Provide broad administrative support across the department.
Requirements
- A confident communicator and creative problem-solver who can navigate challenges, resolve conflicts and find practical solutions.
- A natural relationship builder who enjoys working with a diverse network of professionals and can build strong, trusted connections.
- Highly organised and deadline-driven, with the ability to juggle competing priorities and keep things moving in a fast-paced environment.
- Trusted and discreet, with a strong sense of accountability and the ability to handle sensitive and confidential information with professionalism.
- Adept with technology and digitally confident, with strong Microsoft Office skills across Excel, Word and Outlook.
- Must be an Australian or New Zealand citizen or have an Australia visa that grants the work rights necessary for the role.
Skills
- Microsoft Office (Excel, Word, Outlook)
Location
- Sydney
Work Type
- Max term contract
- Full time
Experience Level
- Administration Officer (Level 6), Year (1-2)
Salary/Compensations
- $86,896.63- $88,951.42+ super + salary packaging
Benefits
- Competitive pay
- Not-for-profit salary packaging
- Seamless NSW Health Mobility (Smooth transfer of qualifying service and leave entitlements)
- Study leave
- Curran Foundation scholarships
- Fitness Passport
- Discounted private health
- Cultural recognitions and celebrations
About the Company
- Join a team built on a proud legacy of world-class care, true compassion, and deep community roots.
- Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters' legacy of compassionate service is our living heartbeat.
- Sydney’s premier and iconic inner-city public hospital, providing world-class care to all people, including the most vulnerable in our community.
- Features cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.
- Located in the vibrant heart of Darlinghurst, minutes from Kings Cross station, with direct, high-frequency bus connections and seamless links from Gadigal and Museum stations.
Equal Opportunity
- We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
- As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.
- We acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees.
- Encourage applications from Aboriginal and Torres Strait Islander Peoples.