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About the Role

The Account Coordinator supports the account management team by managing project administration, financial operations, vendor coordination, billing processes, job management, and day-to-day account operations. This role acts as the operational backbone of the account team, ensuring projects are correctly initiated, estimated, approved, tracked, billed, and closed while maintaining compliance with internal finance and procurement processes.

Responsibilities

Support Account Directors and Account Managers with day-to-day account administration.
Coordinate project setup and ensure all required project documentation is in place.
Manage job opening requests and maintain project tracking systems.
Support internal status reporting and operational governance processes.
Coordinate monthly billing and invoicing processes.
Manage client estimate preparation and approval workflows.
Ensure client-approved estimates are properly documented and archived.
Coordinate purchase order (PO) creation and tracking.
Collect vendor invoices and submit billing requests to finance teams.
Support invoice generation and client billing processes.
Maintain billing trackers and project financial records.
Assist with cost allocation, budget tracking, and financial reporting.
Support vendor onboarding and registration processes.
Coordinate procurement documentation and compliance requirements.
Issue and track purchase orders.
Manage vendor communications regarding estimates, invoices, and payments.
Maintain vendor databases and documentation.
Ensure projects follow established operational and financial processes.
Serve as a key operational contact for internal teams, vendors and finance.
Ensure project documentation, approvals, and communications are accurately managed.
Support account leadership with operational planning and process improvements.
Maintain billing and operational process documentation.
Ensure compliance with agency procedures relating to project setup, estimation, purchasing,and invoicing.
Support training and onboarding of team members on operational processes.
Identify opportunities to improve efficiency, consistency, and scalability across accountoperations.

Requirements

2-5 years of experience in Account Coordination, Project Coordination, Operations Coordination, Client Services, or Agency Administration.
Experience working within an advertising, marketing, digital, media, production, or communications environment.
Experience supporting project administration and financial processes.
Strong organizational skills with excellent attention to detail.
Ability to manage multiple projects and priorities simultaneously.
Strong verbal and written communication skills.
Demonstrates AI fluency, including the ability to leverage AI tools to enhance work quality and productivity, critically evaluate outputs, and apply ethical and responsible judgment in their use.
Experience within an agency environment.
Familiarity with project management, procurement, and finance workflows.
Experience coordinating multiple stakeholders and vendors.
Working knowledge of project budgeting and invoicing processes.

Skills

AI fluency
Project management
Procurement
Finance workflows
Budgeting
Invoicing

Location

Global

Work Type

Hybrid
Flexible

Experience Level

2-5 years

Benefits

Hybrid, flexible work style
Extensive Learning & Development opportunities
Access to over 15,000 programs through online platform, Marcel Classes
Work Your World program offers flexibility to work from anywhere globally for up to six weeks per year
Culture of open feedback and continuous growth
Structured Career Conversations
360° Feedback framework
Comprehensive rewards offering
Employee Assistance Program (EAP)
Well-being support
Access to Marcel, our global AI platform
Wide range of leave policies
Employee communities and clubs

About the Company

Publicis Groupe is a platform for talent, connected to a global network, intelligence, tools, clients, brands and 90,000+ brilliant minds with expertise in data, technology, media, strategy, creativity, and business transformation.
Publicis Groupe is the second-largest communications group in the world.
Founded in Paris in 1926, we are present in more than 100 countries as leaders in marketing, communication, and digital business transformation.

Equal Opportunity

Publicis Groupe believes that our people are our greatest asset. Our people are selected for their skill sets, ethics, and professional qualities, without any exclusion, preferential treatment, or discrimination.
We are proud to be an equal opportunity employer and do not discriminate based on age, gender, gender identity, race, sexual orientation, nationality, religion, disability, or any other difference.
We encourage applications from all qualified individuals and will provide appropriate assistance for candidates who may need other considerations or adjustments throughout the recruitment process upon request.