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About the Role

This is an exciting opportunity to become the face of a well-established construction company while working closely with executive leadership and key business stakeholders. As the Front Office Administrator, you'll play a critical role in keeping daily operations running smoothly, providing exceptional customer service, supporting company events, and partnering directly with the executive team on administrative and coordination activities. This position offers valuable exposure to senior and C-suite leadership while serving as a key point of contact for employees, visitors, and vendors.

Responsibilities

Serve as the first point of contact by answering and directing incoming phone calls
Greet employees, clients, vendors, and visitors in a professional and welcoming manner
Manage office supply and breakroom inventory, ordering materials as needed
Coordinate employee lunches, meetings, celebrations, and company events
Receive, sort, scan, and distribute incoming mail and packages
Coordinate outgoing shipments through carriers such as FedEx and UPS
Manage office equipment needs, including printer, scanner, and document shredding support
Process and organize receipts and expense documentation within Concur
Schedule and maintain conference room calendars and meeting spaces
Track and distribute office keys and access items
Provide administrative support to executive leadership, including calendar management, travel coordination, hotel reservations, meeting preparation, ordering and logistics support, and general executive assistance
Support special projects and additional administrative initiatives as assigned

Requirements

Spanish fluency is highly preferred
3+ years of administrative, office coordination, front desk, or office management experience
Strong organizational skills and exceptional attention to detail
Positive, professional, and customer-service-oriented attitude
Excellent verbal and written communication skills
Ability to effectively interact with executives, employees, vendors, and customers
Strong multitasking and prioritization skills in a deadline-driven environment
Ability to work independently while contributing to a collaborative team culture
Professional judgment and discretion when handling confidential information
Willingness to take on new responsibilities and support business needs as they arise
High school diploma or equivalent preferred
Successful completion of a background check, drug screening, typing test, and any applicable assessments

Skills

Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
Experience managing calendars, scheduling, or administrative coordination
Strong time management and follow-through skills
Experience supporting multiple departments or senior leaders is a plus
Familiarity with expense reporting systems such as Concur is helpful

Location

Austin, TX 78731

Work Type

Onsite
Temp to Perm
Full-time

Experience Level

3+ years of administrative, office coordination, front desk, or office management experience

Education Level

High school diploma or equivalent preferred

Salary/Compensations

$26/hour

Benefits

Competitive hourly compensation based on experience
Comprehensive medical, dental, and disability coverage
401(k) retirement plan
Employee benefit programs and additional company-sponsored offerings
Opportunity for long-term career growth and professional development
Direct exposure to executive leadership and cross-functional business operations

About the Company

Well-established construction company

Equal Opportunity

Only individuals authorized to work in the U.S. without sponsorship will be considered.