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About the Role

The Assistant to the Chair provides comprehensive administrative support to the BFA 3D Animation and Visual Effects department, coordinating events, projects, and initiatives, overseeing student clubs, and supporting the student film festival program. This role also collaborates on promotional efforts, including branding, design, communications, and publications.

Responsibilities

• Provide administrative support to the Chair’s office, working closely with the Chair, Director of Operations, and department staff.
• Serve as the liaison between the department and internal/external stakeholders, including faculty, SVA leadership, alumni, students, and industry partners.
• Coordinate major departmental events and initiatives, including Student Orientation, Thesis Presentations, Screenings, Open Houses, and Accepted Students Days.
• Oversee event logistics, including promotional materials, signage, vendor services, catering, and budget management.
• Schedule student meetings with the Chair and manage the logistics and scheduling for thesis reviews.
• Organize and archive student work for annual screenings and exhibitions.
• Produce and distribute the weekly departmental newsletter to faculty and students.
• Manage departmental social media channels to amplify events, news, and student achievements.
• Share event updates, exhibitions, and news highlights with the SVA External Relations team.
• Support recent alumni by sharing relevant job, internship, and professional opportunities.
• Support student clubs by leading monthly meetings and advising on event planning, promotion, and engagement.
• Manage the student film festival initiative, including submission tracking, award promotion, screening coordination, and grant administration.
• Manage general reception, deliver facility tours, process mailings, and draft, edit, and proofread departmental correspondence.
• Maintain comprehensive contact databases for students, alumni, faculty, staff, and industry contacts.
• Recruit, hire, train, and supervise one student worker.
• Perform other job-related duties as assigned.

Requirements

• Bachelor’s degree (BA / BFA) required.
• A minimum of 3 years of administrative experience.
• Supervisory or management experience preferred.
• Strong computer skills with Google Workspace, Microsoft Office (Word, Excel), Zoom, and popular social media platforms.
• Proven organizational capabilities with the ability to prioritize tasks and manage multiple projects in a fast-paced environment.
• Excellent written, verbal, and interpersonal skills with a strong collaborative mindset.
• Experience with Adobe Creative Cloud applications, specifically Photoshop, Illustrator, and InDesign.
• Ability to draft, proofread, and edit professional written communications and newsletters.
• Strong organizational skills and attention to detail when planning departmental events, reviews, and film submissions.
• Ability to handle confidential information, prioritize tasks, and manage project budgets effectively.
• Strong customer service and interpersonal skills, with the ability to act as a representative of the Chair to students, faculty, staff, alumni, and industry contacts.
• Ability to interview, hire, and supervise student workers.
• Occasional evening or weekend availability required to support departmental events, screenings, student thesis presentations, and peak operational deadlines.

Skills

• Google Workspace
• Microsoft Office (Word, Excel)
• Zoom
• Social media platforms
• Adobe Creative Cloud (Photoshop, Illustrator, InDesign)
• Written communication
• Verbal communication
• Interpersonal skills
• Organizational skills
• Attention to detail
• Customer service

Location

• New York, NY

Work Type

• Full-Time
• Hybrid

Experience Level

• 3 years of administrative experience
• Supervisory or management experience preferred

Education Level

• Bachelor's degree (BA / BFA)

Salary/Compensations

• $60,000 Annually
• $32.97 Hourly

About the Company

• The School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than seven decades.
• With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility.
• Comprising over 7,000 students at its Manhattan campus and over 41,000 alumni from 128 countries, SVA also represents one of the most influential artistic communities in the world.

Equal Opportunity

• The School of Visual Arts is an equal opportunity employer.
• Diversity and inclusion is a core principle of the College.
• SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.