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About the Role

We are a growing mechanical installation company specializing in commercial kitchen hood systems, ductwork, ventilation, and related mechanical projects throughout New York. We are seeking a highly organized and detail-oriented Administrative Assistant to support our Estimating Department. This position plays a key role in coordinating projects from bid preparation through scheduling and customer communication.

Responsibilities

Read and review construction plans and specifications
Assist with preparing and writing project proposals and estimates
Coordinate scheduling of fabrication and installation jobs
Communicate with customers, contractors, and project managers regarding project status and scheduling
Maintain project files and documentation
Track bid submissions and follow up on opportunities
Support the estimating team with administrative and clerical tasks

Requirements

Strong organizational and communication skills
Ability to read construction drawings/plans (preferred but willing to train the right candidate)
Experience with estimating, project coordination, construction administration, or office administration is a plus
Proficiency with Microsoft Office (Word, Excel, Outlook)
Ability to manage multiple projects and deadlines in a fast-paced environment
Professional phone and customer service skills
Must be willing and able to commute to Our office is located in East NY Brooklyn.

Skills

Microsoft Office (Word, Excel, Outlook)
Estimating
Project coordination
Construction administration
Office administration
Customer service

Location

East NY Brooklyn

Work Type

Full-time

Experience Level

Based on experience

Salary/Compensations

Competitive pay based on experience

Benefits

Health Insurance
Vision & Dental Insurance
Sick Time
Vacation Time

About the Company

Growing mechanical installation company specializing in commercial kitchen hood systems, ductwork, ventilation, and related mechanical projects throughout New York.
Works with restaurants, hospitality groups, general contractors, and developers on fast-paced commercial construction projects.
Stable, growing company
Supportive team environment