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About the Role

The Paralegal, Legal Affairs manages and tracks legal workstreams, prepares reports, and assists with regulatory compliance, planning initiatives, and policy development. This role requires working knowledge of New York State landlord–tenant law and New York City court procedures. The Paralegal serves as an on-the-ground resource for the Legal Affairs team, supporting time-sensitive and in-person tasks that cannot be completed remotely. The Paralegal reviews and manages legal documents, independently follows up on assigned matters, and maintains accurate records to support departmental reporting and compliance obligations. They develop and maintain strong internal and external partnerships across departments and agencies.

Responsibilities

Serve as an initial point of contact for vendor contracts related to buildings, programs, and support departments, including verifying accuracy of entity names, addresses, and related details
Review vendor contracts to flag key provisions for inclusion or removal, including insurance requirements, termination clauses, and early termination penalties
Liaise with internal building staff, Legal Affairs staff, and outside landlord tenant counsel
Organize and maintain electronic document storage systems in accordance with departmental protocols
Track contract terms, obligations, deadlines, and renewal requirements in designated databases and tracking tools
Partner with senior staff to document, monitor, and resolve vendor contract issues
Assist with follow up on insurance claims, including tracking claim related tasks, correspondence, and timelines, and preparing reports as needed
Support risk inspections by scheduling site visits, tracking recommendations, and documenting follow up actions
Assist with management of legal matters, including notifying appropriate stakeholders of newly filed lawsuits, supporting responses to subpoenas, document requests, and discovery obligations
Provide legal and operational research assistance, including investigating potential new service locations; reviewing policies and procedures for regulatory compliance; and supporting planning for new initiatives
Perform additional duties as assigned

Requirements

3 years of paralegal experience in real estate, landlord-tenant law, housing law, legal services, property management required
Knowledge of New York State landlord–tenant law and New York City court procedures required
Familiarity with homeless outreach, safe havens, supportive or affordable housing, or similar social services environments preferred
Strong proficiency with computers and common business software, including document management systems and databases
Excellent written and verbal communication skills, with the ability to coordinate and communicate effectively across all levels of the organization
Strong organizational and time management skills, with the ability to manage multiple priorities and follow up independently
Attention to detail and ability to review, understand, and retain complex information
Demonstrated ability to build and maintain effective working relationships with internal and external stakeholders

Skills

New York State landlord–tenant law
New York City court procedures
Document management systems
Databases
Written communication
Verbal communication
Organization
Time management
Attention to detail

Location

New York City

Work Type

Onsite

Experience Level

3 years of paralegal experience

Education Level

Bachelor's degree or paralegal certificate from an accredited ABA-approved program

About the Company

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York.
Supportive housing - affordable housing paired with wraparound services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.