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About the Role

The Program Coordinator supports the Admin Team by performing administrative duties related to planning, directing, and coordinating activities of Al-Huda School. This role requires strong organizational, communication, and problem-solving skills to ensure the smooth operation of school programs and initiatives.

Responsibilities

• Schedule meetings, provide agendas and minutes, and develop reports relevant to activities and policy implementation.
• Create initiatives to engage students, parents, and support staff.
• Assist teaching staff in preparing and planning teaching activities.
• Prepare educational materials and documents for the school.
• Provide orientation for teaching staff regarding programs or activities.
• Coordinate, prepare, and distribute activities and schedules with office administrative staff.
• Maintain a systemic file system with program records.
• Manage a computerized data system using Excel.
• Coordinate the development of program policies and procedures.
• Coordinate on-going teacher evaluations.
• Organize and chair staff team meetings.
• Assist in managing fiscal operations, including budget development and modifications.
• Track expenditures and monitor the program's financial health, making recommendations to the Director.
• Assist with the development of public relations and communications strategies.
• Demonstrate awareness of school goals and objectives.
• Utilize available resources and websites to enhance the school.
• Network with other coordinators, institutes, and organizations to share information and gain knowledge.
• Strengthen sisterhood/brotherhood among staff and manage the school in alignment with MAC objectives.

Requirements

• Possess good problem-solving skills, resourcefulness, and initiative.
• Have a good understanding of the requirements of MAC Islamic Centre programs and the structure of the MAC institution.
• Be able to work independently and be organized to complete tasks in a timely manner.
• Have excellent communication skills and be professional in all program-related dealings.
• Provide leadership in development and program mapping.
• Be aware of MAC's mission and vision.

Skills

• Administrative duties
• Planning
• Directing
• Coordinating activities
• Student engagement
• Parent engagement
• Staff support
• Teaching activity preparation
• Educational material preparation
• Program orientation
• Schedule coordination
• File system maintenance
• Data management (Excel)
• Policy and procedure development
• Teacher evaluation coordination
• Staff meeting organization
• Fiscal operations management
• Budget development
• Expenditure tracking
• Financial monitoring
• Public relations
• Communications strategy development
• Problem-solving
• Resourcefulness
• Initiative
• Independent work
• Organization
• Time management
• Communication skills
• Professionalism
• Leadership
• Program mapping
• Networking

Location

• Various Locations

About the Company

• Al-Huda School is part of the MAC Islamic Centre.