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About the Role

The Legal Assistant (LA) will proactively and independently manage the practice and provide the LPs with a high level of support to enhance practice efficiency. The successful candidate will demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service.

Responsibilities

• Manages the LP's inbox by proactively monitoring and responding to emails to keep current on developments within files.
• Maintains the LP's calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Books travel arrangements as needed.
• Serves as a point of contact with clients and various internal and external stakeholders to provide assistance and information. Develops and maintains effective relationships with clients.
• Provides necessary support for LP’s roles in Firm management and on boards of not-for-profit enterprises.
• Administers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiries.
• Provides support for conference and other business development activities including speaking notes and presentation materials.
• Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, assisting with development of pitch materials.
• Manages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system.
• Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Utilizes document production services and other resources for document production activities.
• Receives, researches, prepares for and follows up on audit inquiries.
• Performs other duties as required to achieve Firm objectives.

Requirements

• Completion of a Community College diploma in Office, Legal or Business Administration.
• Minimum of three years’ experience working in a professional services or legal environment.
• Extensive experience supporting a Partner’s practice and maintaining a high level of discretion and confidentiality at all times.
• Strong technical skills (MS Office Suite).
• Knowledge of legal procedures.
• Background and reference checks, including a criminal record check, credit check, and employment and educational verifications, are required.

Skills

• Superior multi-tasking skills.
• Administrative skills.
• Communication skills.
• Initiative.
• Ability to work in a fast-paced environment.
• Excellent client service.
• Excellent attention to detail.
• Strong written and verbal communication.
• Organizational skills.
• Time management skills.
• Ability to effectively multi-task.
• Highly responsive.
• Ability to successfully manage changing priorities.
• Commitment to teamwork.
• Ability to take initiative and work independently.
• Takes full responsibility for assigned tasks.
• Drafting skills.
• Proofreading skills.

Location

• Toronto
• Montréal
• Ottawa
• Vancouver
• Calgary
• New York

Work Type

• Hybrid

Experience Level

• Minimum of three years’ experience working in a professional services or legal environment.

Education Level

• Community College diploma in Office, Legal or Business Administration.

Salary/Compensations

• $57,000 - $72,000 annually.

About the Company

• Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms.
• Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
• Osler prides itself on attracting and maintaining some of the brightest talent in the legal field.
• Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas.
• Osler is a dynamic and exciting place to begin a career or carve out a new path.
• We care about our staff and the working environment here proves it.

Equal Opportunity

• Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures.
• Accommodations are available upon request for candidates in all phases of the selection process.