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About the Role

The A/P Accountant is responsible for the integrity, accuracy, and timeliness of all Accounts Payable transactions, including recurring organizational expenses, specific or one-time expenses, and payments related to the organization’s role as a fiscal intermediary. This role reports to the Finance Manager.

Responsibilities

• Coordinate and maintain organizational accounts payable functions.
• Review and process vendor invoices, disbursement requests, and employee expense statements for accuracy, coding, approval, and policy compliance.
• Monitor due dates to ensure timely vendor payments.
• Review vendor checks prior to mailing for accuracy and validity.
• Reconcile vendor statements and resolve account discrepancies.
• Maintain and update vendor accounts in the accounting system.
• Review purchase orders and reimbursements for conformity to accounts payable policies and procedures.
• Assist managers in understanding paperwork requirements for employee reimbursements, credit card payments, and program expenses.
• Research questionable transactions and prepare adjusting entries.
• Process accounts payable, including routing for signatures and preparing checks for mailing.
• Copy and/or scan payment and other documents.
• Maintain, archive, and purge accounts payable, vendor, and related files.
• Establish and maintain positive working relationships with employees and vendors.
• Respond to and resolve inquiries from employees and vendors professionally and timely.
• Maintain vendor permanent files and ensure required documentation is current and compliant with tax requirements.
• Coordinate with Fiscal Intermediary staff to determine payment calendar and process checks.
• Prepare monthly Accounts Payable closing reports.
• Research payables files in support of audits and reporting.
• Assist Senior Accounting Administrator in preparing annual IRS Misc-1099 reporting.
• Perform other related duties as assigned.

Requirements

• Requires BS or AA with emphasis in Finance or Accounting.
• Minimum of 5 years of experience in accounts payable.
• Experience and knowledge of accounting principles for government-funded non-profit organizations is a plus.
• Knowledge of fund accounting is required.
• Knowledge of medium- to large-scale computerized accounting system, preferably Sage MIP.
• Ability to manage multiple priorities and meet multiple deadlines under minimal supervision.
• Advanced knowledge of Microsoft Excel, including lookup functions and pivot tables.
• Excellent communication skills, both written and oral.
• Ability to communicate clearly with co-workers, department managers, and outside funders.
• Have passion for our mission and a strong desire to impact a dynamic nonprofit organization.
• Background clearance is required.
• Dexterity to use office equipment.
• Ability to sit and work at a desk for extended periods of time.
• Ability to hear and understand speech at normal room levels.
• Mental acuity to perform the essential functions of this position accurately and timely.

Skills

• Accounts Payable
• Vendor Invoice Processing
• Vendor Payment Processing
• Vendor Statement Reconciliation
• Vendor Account Maintenance
• Purchase Order Review
• Reimbursement Processing
• Accounts Payable Closing Reports
• IRS Misc-1099 Reporting
• Microsoft Excel
• Lookup Functions
• Pivot Tables
• Written Communication
• Oral Communication

Location

• 100% Onsite

Work Type

• Full-time
• Onsite

Experience Level

• Minimum of 5 years of experience

Education Level

• BS or AA with emphasis in Finance or Accounting

Salary/Compensations

• $66,273-$71,273

Benefits

• Generous Medical coverage for staff, including paid medical plan deductibles, copays and out-of-pocket maximums.
• Dental, Vision, Chiropractic & Acupuncture, Life, LTD and AD&D coverage.
• Voluntary benefits that include Supplement Life, Accident, Critical Illness, and Pet Insurance.
• 401(k) retirement plan with a generous employer match.
• Pre-tax Flexible Spending Accounts, Health Savings Account and Commuter Benefit programs.
• Generous paid time off package, including 14 paid holidays + a floating holiday for your Birthday.
• Ongoing training and professional development for all staff.
• Tuition Reimbursement.

About the Company

• Children's Council of SF is committed to building a staff that is rich with cultural, social and experiential diversity.
• Candidates who want to join us on this journey and who can uniquely contribute to that goal are encouraged to apply.

Equal Opportunity

• Children’s Council is an equal opportunity employer that values diversity as central to our work serving the San Francisco community.
• We comply with all applicable state and local laws governing nondiscrimination in employment.
• Our practices are in alignment with our commitment to workplace equity, diversity, and inclusion.
• We foster a work environment where our current and future staff feel welcomed without regard to race, color, religion, gender identity, national origin, sex, age, disability or sexual orientation.