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About the Role
The Assistant Director for External Fellowships and Scholarly Development will support Stony Brook scholars in applying for external awards, contributing to a campus-wide fellowships culture through outreach, advising, and programming. This role focuses on providing structured support for application processes, creating resources, and assisting with campus nomination committees.
Responsibilities
- Lead the advising process for several awards.
- Communicate policy, procedure, curricular, and other relevant knowledge to prospective applicants.
- Prepare and draft nomination materials.
- Promote external funding opportunities to students by developing materials and hosting information sessions.
- Assess outcomes related to programming and advising engagement.
- Provide advising, support, follow-up, and strategies for success to students individually or in a group setting.
- Offer feedback on application materials to students.
- Create internal process documents and application strategy guides.
- Support faculty who participate in selection and interview committees.
- Serve as a nomination committee chair.
- Track current and future fellowship applicants and engagement with unit activities.
- Monitor national best practices in fellowships advising and implement new initiatives.
- Create, market, and implement activities and celebrations to foster engagement in the fellowship applicant community.
- Contribute to website and social media content.
- Represent External Fellowships through workshops, tabling events, and other opportunities.
- Develop written communications highlighting fellowships.
- Maintain relationships with faculty, staff, and other campus stakeholders.
- Build a diverse pool of prospective applicants, including students from underrepresented backgrounds.
- Serve on office committees and engage in University-wide programs and services.
- Liaise with SUNY counterparts and the national fellowships advising community.
- Assist with Graduate School and Graduate and Postdoctoral Professional Development priorities.
- Maintain positive and productive relationships with faculty, staff, and other stakeholders.
- Liaise with student service areas that support external fellowship operations.
- Perform other duties or projects as assigned.
Requirements
- Bachelor’s degree (foreign equivalent or higher).
- Three (3) years of full-time experience working in an educational setting (teaching, research, advising, administration, and/or student programming/support).
- Experience coordinating, organizing, and facilitating projects, programs, workshops, and/or events.
- Experience in drafting communications for multiple audiences.
- Experience reviewing and giving feedback on materials such as applications and proposals.
- Master’s degree (foreign equivalent or higher) in a discipline that emphasizes writing, communication, and analytic skills.
- Research experience (e.g., graduate thesis, independent research, industry research).
- Experience with grant and proposal writing and development.
- Experience with scholarly activities represented by conference participation or public engagement.
- Experience in advising students on the process of applying for nationally competitive awards.
- Experience supporting students to find funding opportunities.
- Experience coaching students in writing personal essays and project proposals.
- Experience facilitating communication with external contributors (e.g., referees, potential affiliates, funding organizations).
- Experience working with a diverse (first-generation, historically underrepresented and/or economically disadvantaged) population of students in an academic environment.
- Knowledge of the skills and competencies students need to be successful applicants for merit-based fellowships and scholarships.
- Creativity and adaptability in developing programs to support applicants.
- Awareness of the principles of diversity, equity, and inclusion in program development and participant engagement.
- Commitment to the process of professional development that accompanies external funding applications.
- Administrative and organizational skills in event coordination, proposal development, and stakeholder engagement.
- Ability to be a team member who works independently but has a collaborative approach.
- Organizational skills and ability to handle multiple tasks.
- Resume/CV and cover letter should be included with the online application.
- Unable to sponsor candidates for work visas.
Skills
- Writing
- Communication
- Analytic skills
- Project coordination
- Program facilitation
- Event organization
- Workshop facilitation
- Drafting communications
- Reviewing applications
- Giving feedback on proposals
- Grant writing
- Proposal development
- Scholarly activities
- Conference participation
- Public engagement
- Student advising
- Funding opportunity identification
- Personal essay writing
- Project proposal writing
- External contributor communication
- Diversity, Equity, and Inclusion principles
- Professional development
- Stakeholder engagement
- Teamwork
- Independent work
- Collaborative approach
- Administrative skills
- Organizational skills
- Website content creation
- Social media content creation
- Relationship management
- Assessment of operational outcomes
Location
- Stony Brook, NY
Work Type
- Full-time
- Onsite
Experience Level
- 3 years of experience
Education Level
- Bachelor's degree
- Master's degree
Salary/Compensations
- $4000 UUP annual location pay
Benefits
- Eligible for $4000 UUP annual location pay
- Total rewards
About the Company
- Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
- If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
- In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.