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About the Role

Provide high-level administration and coordination support to the Senior Vice President and the broader team, ensuring efficient workflow management, supporting Board of Trustees and senior leader reporting, maintaining knowledge repositories, and acting as a liaison between internal and external stakeholders.

Responsibilities

• Provide administrative, scheduling and coordination support to the Senior Vice President, ensuring smooth execution of departmental priorities and deliverables.
• Serve as a key point of contact between the Senior Vice President, internal teams, senior leaders, and external stakeholders, facilitating clear communication and timely follow-up on business priorities.
• Manage complex calendars, meetings, and scheduling requirements for senior leadership, including coordinating internal and external stakeholders across multiple departments.
• Prepare agendas, presentations, and supporting materials for meetings; take meeting minutes, and ensure a timely follow-up on any action items.
• Support the preparation, review, and coordination of confidential reports and documentations.
• Manage expense reporting, approvals, and submissions to Finance, and coordinate travel and training for the leadership team.
• Perform other related tasks in support of the successful operations of the department, as required.

Requirements

• A minimum of five (5) years of experience providing administrative support to senior leaders within a fast-paced environment.
• Proficiency is Microsoft 365 and the ability to learn and adopt new and emerging technologies.
• Superior organization skills, with the ability to anticipate needs, manage competing priorities, and proactively resolve issues.
• Excellent written and verbal communication skills and a strong attention to detail.
• Demonstrated professionalism, discretion, and the ability to navigate sensitive or confidential information.
• The ability to build trusted relationships with senior leaders and work collaboratively with others.
• Experience in the pension sector is an asset.

Skills

• Microsoft 365 proficiency
• Ability to learn and adopt new and emerging technologies
• Superior organization skills
• Ability to anticipate needs
• Ability to manage competing priorities
• Proactive issue resolution
• Excellent written communication skills
• Excellent verbal communication skills
• Strong attention to detail
• Professionalism
• Discretion
• Ability to navigate sensitive or confidential information
• Ability to build trusted relationships
• Collaboration

Location

• Remote

Work Type

• Full-time

Experience Level

• Senior

Education Level

• Post-secondary education in a related field

Salary/Compensations

• $63,700.00-$74,900.00

Benefits

• Opportunities to learn and master skills
• Cultivating new skills
• Total Rewards program
• Physical wellness support
• Mental wellness support
• Financial wellness support
• Flexible work arrangements
• Comprehensive benefits
• Wellness incentives
• Defined benefit pension plan

About the Company

• At CAAT, we’re passionate about what we do.
• We’re one of the fastest-growing pensions in the country.
• We challenge the status quo, making a real impact on the hundreds of employers we serve.
• Driven by core values and a shared purpose, we’re fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life.
• We believe innovation, passion, and purpose are ingredients for a great work environment.
• We’re incredibly proud of our people and the remarkable impact they have as catalysts for change.
• We’re committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment where people can grow and thrive.
• We’ve built a lively environment where creativity and open communication thrive.
• Consistently recognized as one of ‘Canada’s Most Admired Corporate Cultures’, one of ‘Greater Toronto’s Top Employers’, and one of the ‘Best Places to Work’.
• You’re giving Canadians the opportunity for better retirement security, and organizations the chance to do more.
• If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being, then CAAT could be the right fit for you.

Equal Opportunity

• No artificial intelligence tools are used to screen, assess, or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.
• DEIB at CAAT means we respect and value the broadest range of experiences, geographies, gender, ethnicities, backgrounds, and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best, professional, authentic, selves to work.
• CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at hr@caatpension.ca or call Human Resources at 416-673-9000 for assistance.