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About the Role

The Project Manager will ensure efficient and effective administration and management of a statewide program, coordinating regional partners, disseminating information, tracking reporting and fiscal management, and maintaining communication systems.

Responsibilities

• Manage program administration
• Serve as primary point of contact for partners’ program managers, grant managers, and funders
• Maintain current understanding of program goals and initiatives
• Engage proactively with partners to ensure accountability and timely completion of grant deliverables
• Monitor program progress and facilitate technical assistance to support partners
• Ensure internal ILRC coordination and alignment with other projects
• Participate in strategic planning discussions
• Plan and facilitate virtual and in-person events
• Participate in regular remote and in-person funder meetings
• Document meetings, decisions, and processes
• Engage ILRC programmatic staff to provide trainings or generate resources
• Manage and administer subgranting
• Execute and maintain partner subgranting documents
• Serve as a primary point of contact for communication between ILRC, funders, and partner program managers
• Work collaboratively with finance and administrative teams to execute subgrant agreements and ensure timely payments
• Maintain and update project directories and listservs
• Collect, track, review, analyze, and approve partner invoices and expense reports
• Facilitate and track subgrantee budget modifications
• Maintain, meet, and track deadlines
• Manage reporting
• Train and onboard partners on reporting requirements including Salesforce-based reporting portal
• Provide technical assistance on reporting issues
• Run and provide deliverables reports as requested
• Communicate with partners about reporting requirements
• Manage the collection and analysis of quantitative and qualitative data
• Work collaboratively with internal IT team and data consultant to support the design and development of reporting portals
• Aggregate data and draft and ensure timely submission of reporting to funders
• Serve as liaison for communicating data and findings to funders and internal ILRC teams

Requirements

• Outstanding interpersonal skills
• Outstanding organizational skills
• Outstanding data analysis skills
• Outstanding project management skills
• High attention to detail
• Ability to collaborate effectively
• Commitment to advancing the power of immigrant communities
• Previous experience working with or in government agencies is preferred
• Program management experience, preferably related to grants compliance and administration
• Five to eight years of relevant experience
• Advanced aptitude for complex data analysis
• Experience managing and analyzing large data sets
• Advanced Excel skills including usage of and experience creating formulas, graphs and pivot tables
• Some knowledge of data visualization principles and tools
• Strong knowledge of Microsoft 365 products including Excel, SharePoint, Word and PowerPoint
• Excellent oral and written communication skills
• Strong facilitation skills
• Strong presentation skills
• Strong report writing skills
• Ability to communicate complex data, findings, and ideas clearly
• Experience designing and managing events and other opportunities that promote learning
• Experience working in databases
• Salesforce experience is a plus
• Experience managing large and complex projects
• PM certification is a plus
• Ability to collaborate cross-departmentally
• Appreciate working as part of a team
• Able to problem solve
• Enjoy the initial building phase of a new project
• Keen attention to detail
• Recognizes ways that race and ethnicity, gender, and other identities intersect in the communities that we serve
• Growth mindset and commitment to gathering feedback to inform improvements
• Flexibility, adaptability, and the ability to prioritize and juggle multiple streams of work at once
• Able to travel throughout the state of California at least once a month
• Support the organization in other duties as assigned

Skills

• Project Management
• Data Analysis
• Interpersonal Skills
• Organizational Skills
• Microsoft 365
• Excel (formulas, graphs, pivot tables)
• Data Visualization
• SharePoint
• Word
• PowerPoint
• Facilitation
• Presentation
• Report Writing
• Event Design and Management
• Database Management
• Salesforce
• Collaboration
• Problem Solving

Location

• San Francisco, CA (Preferred)
• Central Valley of California (Considered)
• Southern California (Considered)

Work Type

• Full-time
• Hybrid

Experience Level

• Five to eight years of relevant experience
• Experience managing large and complex projects

Education Level

• Bachelor's degree preferred

Salary/Compensations

• $108,000 - $116,000 annually

Benefits

• Medical/dental/vision insurance
• EAP sessions
• Flexible spending account for medical and dependent care
• Vacation
• Sick leave
• Retirement plan option
• Annual professional development stipend of $2,500
• Annual wellness stipend of $2,500 (2025-2027)
• Sabbatical program (8 weeks after 5 years, 12 weeks after 10 years)

About the Company

• The Immigrant Legal Resource Center (ILRC) is a leading immigrant rights organization.
• Mission: to educate, support, and empower immigrants, community organizations, and legal practitioners to build a more just, inclusive, and democratic society.
• Team is passionate, collaborative, and committed to equity and innovation.

Equal Opportunity

• The ILRC is an equal opportunity employer and does not make hiring or employment decisions on the basis of race, color, religion or religious beliefs, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability age, military or veteran status, or any other basis protected by applicable local, state or federal laws.
• Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, ILRC will also consider for employment qualified applicants with arrest or conviction records.