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Responsibilities

• Manage calendars, schedule meetings, and resolve conflicts.
• Answer and route phone calls, emails, and greet visitors professionally.
• Draft, proofread, and file correspondence, reports, and internal documents.
• Maintain physical and digital filing systems.
• Coordinate travel arrangements and prepare itineraries.
• Support onboarding of new personnel, including paperwork, equipment, and access.
• Process expense reports and perform basic bookkeeping.
• Interact with corporate support staff.
• Perform all local in-processing and administrative actions of employees.
• Coordinate and process employee travel requests.
• Track expenditures and financial obligations.
• Maintain appropriate databases to ensure compliance with applicable guidelines.
• Assist customer in data collection as needed.
• Maintain employee training records.
• Coordinate with other corporate office support staff.

Requirements

• 4+ years administrative or office support experience.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365.
• Excellent time management and discretion with confidential information.
• Active Clearance or the ability to obtain a clearance.

Skills

• Proven Administrative experience
• Strong Communication and time-management skills
• Ability to multitask and meet changing deadlines
• Ability to work independently
• Military Experience or experience working in a military environment is a plus

Location

• Syracuse, NY

Work Type

• Onsite

Experience Level

• 4+ years

Education Level

• High school diploma
• Associate's degree preferred
• Bachelor's degree preferred