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About the Role

We are seeking a permanent Finance Assistant to join our Finance team, playing a vital role in supporting the Foundation's mission to improve health and wellbeing. This role provides essential transactional finance support, focusing on supplier records, invoice and expense processing, payment runs, reconciliations, and maintaining accurate financial data. The position is critical for ensuring accurate, efficient, and timely financial transactions in line with procedures and controls. You will join a collaborative team with opportunities for skill development and process improvement.

Responsibilities

Maintain accurate supplier records, including validating and updating bank details, contact information and remittance addresses.
Monitor the Finance Department mailbox and post in-tray, responding to queries or redirecting them.
Process financial transactions, including supplier and customer invoices, staff expenses and credit card expense claims.
Support the preparation and batching of weekly and ad-hoc payment runs.
Complete bank reconciliations and assist with routine reconciliations of supplier accounts and other control accounts.
Support the maintenance of fixed asset records, including additions, disposals, depreciation and reconciliations.
Assist with the preparation and posting of month-end journals, including prepayments, accruals and correcting journals.
Maintain accurate and well-organised electronic and paper records for all processed financial transactions.
Ensure financial records and supporting documentation are maintained in accordance with the Foundation’s policies and procedures.
Assist with month-end close processes and provide information and supporting documentation.
Assist with audit and reporting activities by retrieving, preparing and organising relevant financial documentation.
Provide cover and support across other transactional finance processes during periods of peak activity or colleague absence.
Work collaboratively with colleagues across the Finance team and the wider organisation to resolve queries and ensure timely processing of financial transactions.
Identify opportunities to improve the efficiency, accuracy and effectiveness of finance processes.

Requirements

Good working knowledge of bookkeeping and accounting principles.
Good working knowledge of Microsoft Excel.
Experience of processing financial transactions, such as invoices, expenses and payments.
Strong understanding of the importance of financial controls, accuracy and confidentiality.
Good numerical and analytical skills.
High level of attention to detail and a strong commitment to data accuracy.
Strong planning and organisational skills, with the ability to manage competing priorities and meet deadlines.
Good communication and interpersonal skills, with the ability to respond professionally to finance queries.
Proactive, adaptable and willing to take ownership of tasks.
A collaborative team player who is willing to support colleagues and work across different areas of finance.
Able to handle confidential and sensitive financial information appropriately.
Willingness to learn, develop and contribute to the continuous improvement of finance processes.
Comfortable working independently while knowing when to seek guidance or escalate an issue.

Skills

Bookkeeping
Accounting principles
Microsoft Excel
Processing financial transactions
Financial controls
Accuracy
Confidentiality
Numerical skills
Analytical skills
Attention to detail
Data accuracy
Planning
Organisational skills
Communication skills
Interpersonal skills
Proactive
Adaptable
Ownership of tasks
Team player
Handling confidential information
Learning and development
Process improvement
Independent work
Escalation management

Location

London, Hybrid

Work Type

Permanent
Hybrid

Experience Level

At least one year’s experience working in a Finance Assistant or similar transactional finance role (Desirable)
Experience of month-end processes and month-end close (Desirable)
Experience completing bank and/or balance sheet reconciliations (Desirable)
Experience maintaining fixed asset records (Desirable)
Experience using finance/accounting software, ideally Access Financials (Desirable)
Experience using Salesforce (Desirable)
Experience working within a charity or not-for-profit organisation (Desirable)

Salary/Compensations

£29,000 / year

Benefits

Contributory Pension
Annual health and wellbeing personal allowance
Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
Health and wellbeing programme that offers optional free yearly health check-ups.
Support for healthy eating via fruit bowls and onsite lunch facilities.
Agile working, flexible hours, and supportive IT kit.
Shower facilities and bike lock area.
Generous annual leave (27 days + bank holidays)
Subsidies for glasses
Employee Assistance Programme

About the Company

The Finance team plays a vital role in supporting the Foundation to make a positive impact and improve health and wellbeing across Lambeth and Southwark.