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About the Role

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records across Affinity Group's Food Service and Retail divisions. This role handles day-to-day bookkeeping functions, supports month-end close, and ensures financial data is organized, reconciled, and ready for reporting.

Responsibilities

• Process vendor invoices, expense reports, and check requests accurately and on time.
• Record and apply customer payments; follow up on outstanding receivables.
• Reconcile vendor statements and resolve discrepancies with internal teams and external partners.
• Maintain the general ledger; post journal entries weekly.
• Reconcile bank, credit card, and balance sheet accounts on a monthly basis.
• Support the month-end and year-end close process by preparing schedules and variance analyses.
• Assist with payroll processing and reconciliation.
• Review and process employee expense reports in accordance with company policy.
• Maintain accurate records for both the Food Service and Retail divisions, keeping accounts properly coded and segmented.
• Work closely with the sales, operations, and brokerage teams to resolve coding questions and support vendor or customer inquiries.

Requirements

• 2+ years of bookkeeping or accounting experience.
• Proficiency in QuickBooks (Desktop or Online) or similar accounting software.
• Strong Microsoft Excel skills (VLOOKUP/XLOOKUP, basic formulas).
• Solid understanding of accounts payable, accounts receivable, and general ledger processes.
• High attention to detail and accuracy; ability to manage competing priorities and deadlines.
• Strong communication skills and a collaborative, team-first mindset.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience).
• Experience with food brokerage, distributor, or multi-division accounting environments.

Skills

• QuickBooks (Desktop or Online)
• Microsoft Excel (VLOOKUP/XLOOKUP, basic formulas)
• Accounts Payable
• Accounts Receivable
• General Ledger
• Payroll Processing
• Expense Report Processing
• Financial Record Keeping
• Reconciliation
• Communication

Location

• Depew/Buffalo, New York

Work Type

• Full-Time

Experience Level

• 2+ years of experience

Education Level

• Associate's or Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience)

Salary/Compensations

• Competitive salary commensurate with experience

Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) with company match.
• Paid time off and company holidays.

About the Company

• Affinity Group is a leading US food sales and brokerage company serving both the Food Service and Retail markets.
• We connect manufacturers with the customers who need them most, delivering expertise, relationships, and results across the supply chain.
• Our team is collaborative, driven, and committed to growing the business of every partner we serve.

Equal Opportunity

• Affinity Group is an equal opportunity employer.
• We celebrate diversity and are committed to creating an inclusive environment for all employees.
• We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
• All employment is decided on the basis of qualifications, merit, and business need.