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About the Role

Kingston Catholic School is seeking a friendly, organized, and professional Administrative Assistant / Front Office Administrator to join our school community. This individual plays a vital role in creating a welcoming environment and ensuring the smooth operation of the school office, providing support to advance the mission of Kingston Catholic School.

Responsibilities

• Greet and assist students, parents, staff, and visitors professionally and courteously.
• Answer, screen, and direct incoming phone calls, emails, and correspondence.
• Maintain student attendance records and assist with daily reporting.
• Maintain student and staff files confidentially, accurately, and in an organized manner.
• Support the Principal and faculty with scheduling, photocopying, mailings, data entry, and filing.
• Assist with school communications, meetings, and special events.
• Maintain front office organization and oversee office supplies, placing orders as needed.
• Handle confidential information with professionalism, discretion, and integrity.
• Assist with school information systems, including FACTS and other administrative platforms.
• Uphold the values and mission of Kingston Catholic School in all interactions.
• Perform other duties as assigned by the Principal.

Requirements

• High school diploma required.
• Prior experience in an office, administrative, or Catholic school setting is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to learn and effectively utilize school information systems, including FACTS SIS, FACTS Tuition.
• Strong organizational, time-management, and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and demonstrate professionalism at all times.
• Friendly, welcoming demeanor and commitment to the mission of Catholic education.

Skills

• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• FACTS SIS
• FACTS Tuition
• Organizational skills
• Time-management skills
• Multitasking skills
• Attention to detail
• Written communication skills
• Verbal communication skills
• Confidentiality
• Professionalism
• Spanish proficiency is highly desirable

Location

• Kingston Catholic School, 159 Broadway, Kingston, NY 12401

Work Type

• Full-Time
• Monday–Friday, 7:30 AM – 3:30 PM (35 hours per week)

Education Level

• High school diploma required
• Associate's degree or higher preferred

Salary/Compensations

• $20.00/hour

About the Company

• Kingston Catholic School is committed to fostering a faith-filled environment rooted in academic excellence, service, and Catholic values.