Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Grants & Contracts Specialist (GCS) will support and coordinate the development and submission of proposals for externally sponsored research, focusing primarily on pre-award activities with some post-award responsibilities. This role requires adaptability, strong organizational skills, attention to detail, and effective communication to engage with diverse stakeholders in a dynamic, deadline-driven environment.

Responsibilities

Facilitate the administration of Sponsored Programs within the School of Medicine (SOM) through coordination of administrative activities.
Apply knowledge of policies and procedures to determine appropriate action, escalate complex issues, and utilize analytical, problem-solving, and collaborative skills.
Assist faculty with administrative components of externally funded research proposals and sponsored projects, including budget development, internal submission processes, and sponsor portal population.
Provide assistance to faculty and administrators in proposed development, including budgeting and interpretation of sponsor and University policies.
Ensure timely and accurate submission of proposals in accordance with sponsor deadlines, regulations, and University policies.
Serve as a liaison on behalf of faculty with the Office of Sponsored Programs to resolve issues and support the proposal and award lifecycle.
Assist with Just-in-Time (JIT) requests, including collecting and compiling required documentation.
Assist new hires with the transfer of existing awards and support a smooth transition.
Assist faculty with processing award modification requests through the internal electronic research administration system.
Assist faculty with progress reports as required by award terms and conditions.
Assist graduate, MD/PhD students, and postdoctoral fellows with fellowship proposal preparation and submission.
Serve as backup support for departmental staff performing pre and post-award activities.
Serve as a secondary backup for Dean's Office compliance reviews within SOM.
Identify research funding opportunities and advise faculty of relevant program announcements.
Perform other duties or projects as assigned.

Requirements

Bachelor’s degree (foreign equivalent or higher).
Two (2) years of full-time research administration experience in sponsored programs management.
Comprehensive knowledge of federal grant and contract regulations (e.g. Uniform Guidance, NIH, NSF, ARPA-H, DoD, DOE) and non-federal funding environments.
Resume/CV and cover letter should be included with the online application.

Skills

Adaptability and flexibility
Independent and collaborative work
Strong organizational skills
Attention to detail
Effective verbal and written communication skills
Ability to engage with a wide range of stakeholders
Excellent time management
Effective decision-making
Ability to maintain composure in a dynamic, deadline-driven environment
Proactive
Solutions-oriented
Strong problem-solving skills
Ability to manage a high volume of work
High level of accuracy
Service excellence
Ability to thrive in a diverse, deadline-driven environment

Location

On-site in NY

Work Type

Full-time

Experience Level

Two (2) years of full-time research administration experience in sponsored programs management
Five (5) or more years of full-time research administration experience (preferred)

Education Level

Bachelor’s degree (foreign equivalent or higher)
Certified Research Administrator (CRA) or comparable certification (preferred)

Salary/Compensations

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Benefits

Total rewards

About the Company

The Research Foundation of SUNY is a private educational corporation.
Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding.
SUNY Research Foundation: A Great Place to Work.

Equal Opportunity

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.