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About the Role

Under general supervision and within their delegated procurement authority, this position will perform a variety of procurement services to assigned department customers, including limited formal and informal source selection, contract monitoring and administration, limited buying and category management, and advisement and technical support.

Responsibilities

• Performs source selection and contract formation services including informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under cooperative contracts.
• Performs limited formal solicitations above the formal threshold including Invitation for Bids (IFB), and supports senior staff in the performance of other formal source selection methods.
• Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts.
• Performs contract compliance monitoring for project contracts and term master agreements.
• Performs contract administration services for assigned contracts.
• Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities.
• Performs limited buying services including purchases using a procurement card.
• Issues delivery orders for non-competitive releases under existing master agreements.
• Issues purchase orders for non-competitive buys under the State’s informal threshold.
• Supports senior staff in category management of one or more groups of similar and/or related contracts as assigned.
• Develops and maintains product, service, and contractual expertise within assigned categories.
• Develops and maintains market intelligence within assigned categories.

Requirements

• Graduation with a Bachelor’s degree from an accredited college or university, plus two (2) years of experience in a related field.
• Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.
• Experience establishing customer contract requirements and negotiating contracts.
• Experience with public sector procurement and contract management best practices.
• Demonstrated skills in managing multiple high-priority tasks with competing deadlines.
• Effective communication verbal and written skills, such as communications with vendors, clients, and contract negotiation.
• Demonstrated attention to detail.
• Ability to travel to more than one work location.
• If selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, may drive when necessary to multiple locations as part of regular job duties.
• A detailed, complete COA employment application is required.
• A résumé is also required but will not substitute for a complete COA employment application.
• Work experience listed on the application must include a month, year, and a verifiable Supervisor or Human Resources phone number.
• Incomplete applications will not be considered.
• Use of AI is strictly prohibited to respond to the application and during the interview process.
• All application steps, including attachments and submission, must be fully completed before the posting close date and time.

Skills

• Public purchasing practices and techniques.
• Applicable procurement statutes, ordinances, and codes.
• Accounting and budgeting process as it relates to purchasing transactions.
• Contract law, terms, and conditions.
• Buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Informal and limited formal source selection processes including price competition.
• Contract management and contract administration processes.
• Computes applications including spreadsheets, databases, and word processing software.
• Establishing and maintaining good working relationships with other City employees and the public.
• Effective oral and written communication.
• Exercising good judgment, tact, and diplomacy.
• Using automated purchasing systems.
• Resolving routine and limited formal contract disputes.
• Managing multiple high-priority tasks with competing deadlines.
• Effective communication verbal and written skills, such as communications with vendors, clients, and contract negotiation.
• Attention to detail.

Location

• 721 Barton Springs Rd., Austin, Texas 78704

Work Type

• Full-time
• Hybrid

Experience Level

• 2 years of experience in a related field
• 4 years of applicable work experience may be substituted in place of the minimum education requirement

Education Level

• Bachelor's degree from an accredited college or university
• High School graduation or GED equivalent

Salary/Compensations

• $62,280.00 - $77,850.00

Benefits

• Generous leave
• Work-life balance programs
• Extensive benefits
• City of Austin Employees' Retirement System
• Access to public transit
• Bike-friendly infrastructure
• Wellness programs
• On-site fitness centers
• Mental health support

About the Company

• Our department provides a variety of financial services and programs. Austin Financial Services (AFS) serves residents, vendors, and City departments.
• Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.
• Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.
• As an internal support function within the larger City organization, AFS is proud to serve and act as a leader in financial management to its partner departments.
• At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities.
• As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites.
• Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
• By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Equal Opportunity

• The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.
• In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
• City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.