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About the Role
Aon has an exciting opportunity for an Executive Assistant to join our renowned Global Broking Centre in London. The Executive Assistant is a trusted partner who provides comprehensive administrative, operational and strategic support to the leader of our Property, Casualty and Crisis Management business unit. This role combines excellent traditional executive support with a highly proactive, forward-thinking approach that creates capacity for the leader and enables them to focus on strategic business priorities.
Responsibilities
- Manage complex diaries, meetings, travel, expenses and day-to-day administration with confidence and accuracy.
- Prepare agendas, meeting packs, briefing materials, presentations, minutes and follow-up actions.
- Coordinate Town Halls, leadership meetings, away days and business events in person, working with internal teams and external suppliers where needed.
- Act as a trusted point of contact for senior stakeholders, handling sensitive information with discretion and professionalism.
- Anticipate priorities, identify issues early and leverage technology, including Microsoft 365 and approved AI tools, to improve efficiency and ways of working.
Requirements
- Significant experience supporting senior executives, directors or leadership teams in a complex, matrixed corporate environment; extensive relevant executive support experience is preferred.
- Proven experience of complex diary, travel, meeting and expense management.
- Experience preparing leadership or meeting packs, briefing materials, presentations and minutes.
- Experience organising Town Halls, away days, offsites or comparable large-scale business events.
- Demonstrated ability to operate proactively, anticipate requirements and manage multiple priorities with minimal supervision.
- Experience working with senior stakeholders across different functions or geographies.
- Experience in financial services, insurance, broking or a comparable corporate environment is desirable.
- Advanced working knowledge of Microsoft Outlook, Teams, Word, PowerPoint and Excel.
- Confidence using Microsoft Copilot or comparable AI-enabled productivity tools, with an understanding of responsible use and quality assurance.
- Experience of Workday, expense management, procurement or other enterprise systems is desirable.
- High standard of document formatting, presentation preparation and information management.
- Highly proactive, forward-thinking and solutions-focused.
- Professional, dependable and calm under pressure.
- Curious, digitally confident and committed to continuous learning.
- Adaptable and comfortable operating in a fast-changing environment.
- Collaborative, inclusive and team-oriented.
- Commercially aware, with strong personal judgement and integrity.
- Discrete and diplomatic and knows how to apply these attributes according to circumstances.
Skills
- Microsoft 365
- AI tools
- Microsoft Outlook
- Microsoft Teams
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Copilot
Location
- London
Work Type
- Hybrid
- Flexible working
Experience Level
- Senior
Education Level
- Bachelor’s degree
- Executive support qualification
- Business administration qualification
About the Company
- At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
- As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.