Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Project Coordinator is an integral part of our Events & Experiences team, supporting and executing tasks within the project lifecycle. This role assists the Project Lead and Project Team with event-related activities such as venue and supplier research, administrative tasks, and client meetings. The specific responsibilities will be determined by the Project Lead at the project's start and may evolve as the scope develops.

Responsibilities

Support the Project Lead and wider Project Team with planning and execution for in-person, hybrid, and virtual events.
Create, update, and file project working documents including master decks, meeting agendas and minutes, WIP Decks, and project timelines.
Schedule and take minutes from team and client meetings, adhering to FIRST standards.
Research appropriate project suppliers, venues, virtual & hybrid platforms, apps, and new technologies.
Liaise with suppliers and the internal contracting team for required paperwork to ensure proper supplier onboarding.
Coordinate event collateral and gifts for in-person and virtual events.
Process and track invoices and project expenses in collaboration with the Project Lead and Finance team.
Ensure timesheets are completed weekly and monitor accurate project team hours reporting.
Coordinate host teams, staffing, crew logistics management, and transportation with Project Leads for efficient use of people and time.
Work with the Global Creative Studio on creative asset tracking and trafficking from brief to production.
Source venues, book and attend site visits, and prepare venue sourcing presentations and site visit reports.
Review venue contracts and client addendums for accuracy and negotiate where applicable.
Support the team with ad hoc projects related to the function.
Act as a brand ambassador for FIRST, embodying the company’s core values: Ambition, Creativity, Excellence, Integrity, and Teamwork.

Requirements

Bachelor’s Degree preferred.
1-2 years of experience required.
20-40% travel required, with frequency varying based on customer, event, and business needs.

Skills

Project management
Event planning
Venue research
Supplier research
Client communication
Document creation
Timeline management
Expense tracking
Logistics coordination
Creative asset tracking
Contract review
Negotiation

Location

New York
NY tri-state area

Work Type

Hybrid

Experience Level

1-2 years

Education Level

Bachelor's Degree preferred

Salary/Compensations

$56,988.00 - $65,536.00

Benefits

Medical, Dental & Vision (including HDHP with HSA option)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection

About the Company

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services.
FIRST utilizes flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.
Manages over 37,000 events & projects annually across 110 countries, serving 130+ brands, specializing in Fortune 500 companies within Financial Services, Technology, Healthcare, Media, and Professional Services sectors.
FIRST is part of the Encore family of companies, a global leader in event production and technology.
Recognized for excellence, including 2026 Chief Marketer Agency of the Year and the Ad Net Zero Award for sustainability.

Equal Opportunity

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
Employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
FIRST will not tolerate discrimination or harassment based on any of these characteristics.
Candidates unable to meet role requirements are encouraged to discuss adjustments or other suitable roles.