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About the Role

The Ethical Oversight Assistant is an integral team member supporting the efficient operations of the Research Ethics Board (REB) and Research Ethics Office (REO). This role acts as an important operational and communications link between the REB, REO, and research teams, ensuring smooth functioning in a dynamic environment.

Responsibilities

• Triages incoming submissions into the REO and follows up on missing documents or information.
• Manages the REB general inbox and communications.
• Issues approval letters for initial approvals, amendments, annual renewals, and terminations.
• Maintains electronic records, including databases and lists, for task distribution and reporting.
• Supports REB meetings by managing invitations, developing agendas, preparing materials, and handling communications.
• Drafts and updates Standard Operating Procedures, Policies, and guidance documents.
• Develops new forms.
• Identifies and implements process efficiencies.
• Supports annual reporting by tracking metrics and drafting materials.
• Supports team initiatives, events, and activities.
• Acts as a role model and champion for safe, best practices in daily activities.
• Optimizes a safe environment for all through demonstrated principles, practices, and processes.

Requirements

• Must reside and be legally eligible to work in Ontario.
• An undergraduate degree in Health Sciences, Ethics, or a related field.
• One year of progressively responsible and related experience.
• Knowledge of quality principles and/or research ethics guidelines preferred.
• Experience in an academic or healthcare environment highly preferable.
• Excellent written, verbal, and interpersonal skills are essential.
• Ability to work with diverse backgrounds.
• Excellent organizational skills with attention to detail.
• Experience working with Microsoft Office (Word, Excel, Access).
• Experience in a dynamic environment with competing priorities and accountabilities.
• Good work and attendance record required.
• Demonstrated WCH vision, mission, and values.
• Demonstrated record of good performance and acceptable attendance.
• Professional behavior and communication meeting professional regulatory college/association and WCH standards.
• Plays a critical role in advocating for safety.
• Conditional upon verification of credentials, health review, and proof of immunity/vaccination status.

Skills

• Excellent written communication
• Excellent verbal communication
• Excellent interpersonal skills
• Organizational skills
• Attention to detail
• Microsoft Office proficiency (Word, Excel, Access)
• Working in a dynamic environment
• Managing competing priorities
• Professional behavior
• Professional communication

Location

• Ontario

Work Type

• Regular Part-Time
• 22.5 hours a week
• Replacement

Experience Level

• One year of progressively responsible and related experience

Education Level

• Undergraduate degree in Health Sciences, Ethics, or a related field

Benefits

• Competitive benefits
• Excellent defined benefit pension plan (HOOPP)

About the Company

• Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions.
• WCH is committed to equity, quality and patient safety as key professional values and essential components of daily practice.
• Healthcare Revolutionized 2030 is our roadmap to the future.
• WCH reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone.
• WCH is a fully affiliated teaching hospital of the University of Toronto.

Equal Opportunity

• Committed to fairness and equity in employment and our recruitment and selection practices.
• Encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community.
• Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy.
• Applicants need to make their requirements known in advance.