Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Intellectual Property Services Assistant (IPSA) is a member of the Health Care Life Sciences (HCLS) Practice Group, supporting specific matters, clients, projects, and paralegal teams. The role ensures the practice group functions consistently and productively, meeting all day-to-day responsibilities under established policies and procedures while maintaining discretion and confidentiality.

Responsibilities

• Prepare and file patent application documents, transmittal cover sheets, assignments, declarations, Powers of Attorney, and other documents with the USPTO.
• Handle domestic and foreign patent office formalities and procedures with minimal supervision.
• Assemble and submit Information Disclosure Statements (IDS) and manage IDS reference lists across multiple patent families and jurisdictions.
• Draft prosecution documents for paralegal and/or attorney review.
• Complete internal and/or client checklists as required.
• Independently manage day-to-day upkeep of an assigned client portfolio, identifying and resolving discrepancies with minimal paralegal oversight.
• Assist paralegal with monitoring and managing U.S. and foreign docket deadlines.
• Assist paralegal in collaborating with the IP docket department to clear daily reports.
• Prioritize daily tasks and communicate promptly if deadlines cannot be met.
• Serve as primary point of contact for routine correspondence with clients and foreign associates on U.S., PCT, and foreign application matters.
• Communicate directly with clients/foreign associates without requiring attorney or paralegal review/sign-off.
• Review client information to ensure compliance with special instructions and procedures.
• Timely save all documents and correspondence in iManage.
• Maintain and update spreadsheets and worksheets for portfolio and client management.
• Research materials relevant to patent prosecution and review correspondence from U.S. and foreign patent offices.
• Stay current on rules, regulations, and procedures for domestic and international filings.
• Utilize USPTO and other government agency electronic resources effectively.
• Track and record billable and non-billable time per firm policy.
• Provide backup support to team members and collaborate across paralegal, attorney, and practice groups.

Requirements

• Four (4) or more years of experience working in a patent prosecution support role in a legal or professional services environment.
• Ability to work independently with minimal supervision on routine and moderately complex matters.
• Ability to provide guidance or informal mentorship to newer team members as needed.
• Able to work independently and collaboratively in hybrid and in-office settings, under supervision or self-directed as needed.
• Ability to work within strictly defined client guidelines and follow detailed protocol.
• Ability to proofread work generated by self and others.
• Flexible and adaptable to changing assignments and priorities.
• Ability to work within defined firm guidelines and policies.
• Able to identify straightforward issues, ask clarifying questions, and assist with implementing solutions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills

• Working knowledge of USPTO procedures, Patent Center, and best practices for domestic and international patent filings, including PCT matters.
• Familiarity with U.S. and international patent law.
• Strong organizational and administrative skills.
• Able to manage a high volume of work accurately and meet competing priorities.
• Ability to review and prioritize high volume of e-mails.
• Effective written and verbal communication skills.
• Able to compose, proofread, and edit correspondence for accuracy.
• Provides high-quality, professional service to internal and external clients with courtesy and tact.
• Strong interpersonal skills.
• Communicates effectively with diverse groups including clients, attorneys, and staff at all levels.
• Ability to research websites and online resources to support client communications and maintain accurate data in IP-related software.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote, Teams).

Location

• Hybrid

Work Type

• Hybrid

Experience Level

• 4+ years of experience

Education Level

• Bachelor's degree or equivalent experience/education/training

Salary/Compensations

• $60,000.00 - $85,000.00

Benefits

• Employee support and advancement
• Embracing inclusion and innovation

About the Company

• Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

Equal Opportunity

• Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.