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About the Role
We are seeking a welcoming, organized, and tech-savvy Receptionist to serve as the face of our office. This in-person role involves greeting visitors, managing phone calls, and ensuring the office runs smoothly. You will assist with scheduling, event coordination, office supplies, and light administrative tasks, aiming to create a positive first impression and effectively multitask.
Responsibilities
- Receive and direct visitors and vendors, issuing visitor badges and maintaining logs.
- Assist with general clerical duties including filing, mail distribution, and special projects.
- Assist with troubleshooting and setup for large meetings, maintaining room temperature, and coordinating attendee information.
- Handle daily lunch orders and meeting catering for executives and assist with Herndon meeting lunch orders as needed.
- Manage office supply orders for executives and teams, ensuring timely replenishment.
- Coordinate and process shipments, particularly when the primary personnel are unavailable.
- Issue parking passes and escort guests to their destinations within the office.
- Manage logistics for special events; arrange anniversary cards and order flowers or gift baskets for occasions such as birthdays, new babies, or illness.
- Assist in processing purchase orders and managing orders using company purchasing cards.
- Arrange travel for guests, new hires, and interview candidates, including transportation and accommodation as needed.
- Support HR with onboarding tasks and answer general inquiries from new hires.
- Ensure the office is stocked with snacks, soda, and water for meetings and general office needs.
- Receive and manage package deliveries.
- Provide additional support for company events and team-building activities.
- Manage conference room schedules, ensuring no overlap or double booking.
Requirements
- Typically requires 1–2 years of related experience, preferably in a corporate or high‑traffic environment.
Skills
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Ability to operate a multi-line phone system.
- Strong organizational skills and the ability to multitask effectively.
- Professional demeanor and strong customer service orientation.
- Ability to handle sensitive information with confidentiality.
Location
- London, UK
Work Type
- On-site
- Hybrid
Experience Level
- 1-2 years
Education Level
- No specific degree requirement stated.
Salary/Compensations
- £27,000.00-37,500.00 GBP
Benefits
- Competitive annual leave
- Pension match
- PMI
- Dental
- Health cash plan
- Income protection
About the Company
- Everfox delivers trusted connectivity to protect the world’s most critical environments and safeguard the sensitive data powering decision advantage.
- Built for mission-critical operations, Everfox protects what matters most by securing how data moves, how users access it, and how threats are neutralized across every domain.
- We enable mission speed and secure collaboration across networks, domains, and allies, while ensuring the data powering AI and advanced analytics remains trusted and protected.
- We don’t just defend systems; we deliver decision dominance.
- Our Purpose: Protect what matters most by enabling organizations to operate security in the most complex and high-risk digital environments.
- Our Vision: To be the most trusted authority in high-assurance cybersecurity, enabling secure collaboration across every domain.
- Our Belief: Security should never limit mission success – it should enable it.
- Our Promise: We deliver absolute confidence in environments where failure is not an option.
Equal Opportunity
- Everfox is an equal employment opportunity employer and complies with all applicable federal, state, and local laws prohibiting discrimination.
- Everfox does not discriminate against any employee or applicant based on race, color, religion, sex, age, national origin, disability, veteran status, marital status, medical condition, or any other category protected by applicable law.
- If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability.
- You may request reasonable accommodations by sending an email to humanresources@everfox.com.
- Applicants must have the right to work in the location to which you have applied.