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About the Role
Provide administrative assistance to Property Managers, serving as the first point of contact for tenant and customer service requests. This role involves compiling and preparing various property operational, administrative, and financial reports, requiring broad experience and knowledge of organizational policies and practices.
Responsibilities
- Ensure financial controls and business processes are in place for expenditures.
- Coordinate property-related document administration, including memoranda, letters, monthly reports, and proposals.
- Create transcriptions from Dictaphone and ensure document timeliness and accuracy.
- Coordinate tenant service requests pertaining to property operations and administration.
- Maintain a professional image to internal and external callers and delegate calls to service technicians.
- Follow up with tenants and/or property managers on service requests.
- Compile information, prepare, and update reports such as Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices, Service Records, Property Emergency Call Lists, and Tenant Contact Lists.
- Develop and maintain property filing and tracking systems.
- Assist Property Managers in annual budget preparation and development.
- Administer and print property accounting reports for Property Manager review.
- Administer vendor, RE Tax, and other property invoices, including coding and processing for approval.
- Enter invoices into the accounting system.
- Organize and schedule meetings, including site reservation and preparation of materials.
- Assist Property Managers in monthly billing, periodic tenant billing adjustments, and collections.
- Oversee copying, faxing, and mail distribution.
- Monitor and order general office supplies.
- Ensure assigned office equipment is maintained and secure.
- Coordinate with vendors for equipment servicing or repair.
- Perform other duties as assigned.
Requirements
- Bachelor’s Degree or High School Diploma/GED with a minimum of 3-4 years of previous related experience, preferably in Real Estate.
- Proficiency in MS Word, MS Excel, and E-mail.
- Working knowledge of the Internet and Internet Searching Techniques.
- Ability to work independently with minimal supervision.
- Flexibility to handle changing priorities and projects.
- Ability to prioritize workload with attention to detail and willingness to complete projects in a timely and efficient manner.
- Strong proofreading and editing skills.
- Strong business vocabulary, grammar, and effective communication skills.
- Discretion regarding personnel and industry-related matters.
- Excellent interpersonal skills.
- Attention to detail.
Skills
- MS Word
- MS Excel
- MRI
- Yardi
- Nexus
- Internet Searching Techniques
- Proofreading
- Editing
- Business Vocabulary
- Grammar
- Communication Skills
- Interpersonal Skills
Location
- Onsite
Work Type
- Full-time
Experience Level
- 3-4 years
Education Level
- Bachelor's Degree
- High School Diploma/GED
Salary/Compensations
- $65,000 to $75,000
Benefits
- Industry leading Parental Leave Policy (up to 16 weeks)
- Generous healthcare
- Bright Horizons back-up care program
- Generous paid time off
- Education reimbursement
- Referral Program
- Opportunities to network and connect
- Health insurance
- Vision insurance
- Dental insurance
- 401(k) retirement plan with employer matching
About the Company
- Newmark is an Equal Opportunity/Affirmative Action employer.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.