Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Executive Assistant will provide administrative support to the Chief Commercial Officer (CCO) and the senior leadership team, serving as the primary point of contact for all stakeholders. This role requires strong project management skills, operational effectiveness, integrity, and advanced communication abilities to navigate large-scale projects and commercial initiatives.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders on matters related to the CCO.
• Proactively manage the CCO’s calendar, including conflicts and priority meetings in advance, ensuring effective preparation time.
• Manage and triage the CCO’s inbox, proactively identifying high-priority communications and ensuring approval items are organized and prepared for timely review and signature.
• Coordinate and prioritize the CCO’s involvement with external stakeholders such as committees, working groups, and associations.
• Arrange business travel including booking flights and accommodation, preparing itineraries and conference registration, and expense reports.
• Organize monthly departmental leadership team meetings, quarterly department town halls, semi-annual leadership offsites, and other departmental engagements.
• Manage select department projects and initiatives as assigned, which may include researching subject matter as required, preparing correspondence and ensuring the quality of all outgoing material meets standards.
• Develop high-quality presentations for Board of Director and Committee meetings, senior leadership updates, and external engagements.
• Collaborate with various departments to gather, analyze, and synthesize data for impactful presentations.
• Provide comprehensive quarterly support, overseeing Board paper submission processes, document version control, editing and proofreading activities, and the preparation of committee and board meeting materials.
• Monitor progress on cross-departmental projects and prepare status updates for review.
• Proactively identify potential risks or delays in projects and recommend mitigation strategies and follow up accordingly.
• Design and maintain systems to streamline the CCO’s workflows and decision-making processes.
• Prepare governance and policy correspondence in accordance with the established document management and preparation protocols by ensuring accuracy and timely completion of materials.
• Prepare agendas, materials and action logs for departmental leadership team meetings.
• Act as a key collaborator for transformation and innovation initiatives within the airport.
• Leverage digital tools and platforms to optimize reporting, scheduling, and collaboration.
• Support change management activities, including drafting communications and assisting in employee engagement strategies.

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 8+ years of experience as an Executive Assistant, preferably supporting C-suite executives.
• Demonstrated experience working in a customer centric environment.
• Ability to obtain and retain a Transportation Security Clearance.

Skills

• Project management
• Advanced presentation skills
• Communication
• Problem solving
• Integrity
• Tact
• Digital tools and platforms optimization

Location

• Toronto

Work Type

• Hybrid

Experience Level

• 8+ years

Education Level

• Bachelor's degree

Benefits

• Comprehensive and highly competitive healthcare and benefit coverage
• Continuous internal and external learning opportunities
• Meaningful reward and recognition program

About the Company

• The Greater Toronto Airports Authority (GTAA) is transforming Toronto Pearson into Canada’s leading global hub airport, aiming for global leadership in airport performance, customer care, and sustainability.
• Approximately 2,100 GTAA employees are working to create a next-generation airport by innovating and striving for an uplifting, safe, and efficient passenger experience.
• The GTAA champions the prosperity of its people, the community, and its aviation partners.

Equal Opportunity

• The GTAA is committed to Employment Equity and maintaining a diverse, equitable and inclusive workplace where everyone can thrive.