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About the Role

Manage the full-cycle, high-volume accounts payable process, ensuring accurate and timely processing of vendor and supplier invoices while supporting procurement and production operations for autonomous systems.

Responsibilities

• Process high-volume AP invoices (150+ per week) in NetSuite, leveraging AI-driven tools for receipt matching, auto-coding, and policy enforcement.
• Perform 3-way matching to verify pricing, quantities, and terms; code invoices accurately.
• Manage corporate card spending and employee reimbursements.
• Process weekly AP payment proposals via ACH and wires.
• Handle vendor inquiries and maintain strong supplier relationships.
• Reconcile vendor statements and resolve discrepancies.
• Support month-end close by preparing AP accruals and running aging reports.
• Reconcile the AP sub-ledger to the GL.
• Assist with vendor master file maintenance, including W-9 collection and 1099 tracking.
• Investigate and resolve invoice discrepancies related to freight, tooling, raw materials, components, and prototyping purchases.
• Support audits by preparing documentation and responding to requests.

Requirements

• 3-5 years of high-volume, full-cycle accounts payable experience, preferably in manufacturing, hardware, or a technical environment.
• Demonstrated experience with 3-way matching and PO-based invoice processing.
• Hands-on experience with NetSuite (or a comparable ERP) for AP processing, vendor bill management, and reporting.
• Experience with Ramp or similar spend management/corporate card platforms.
• Comfort adopting AI-based tools and automation.
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables).
• Solid understanding of GL coding, cost centers, and accrual concepts.
• Excellent attention to detail and strong communication skills.
• Comfort operating in a fast-paced, evolving startup environment.
• Must be a U.S. Person due to export control regulations.
• Ability to pass a background check.

Skills

• NetSuite
• Ramp
• Mercury
• Rippling
• Microsoft Excel
• VLOOKUPs
• Pivot tables
• AI-based tools
• OCR invoice capture
• Auto-coding
• Anomaly detection

Location

• Austin, TX

Work Type

• Full-time

Experience Level

• 3-5 years

Education Level

• Associate or bachelor's degree in Accounting, Finance, or a related field, or equivalent experience.

Salary/Compensations

• Competitive salary

Benefits

• ACS Equity Package
• Health, Dental, Vision Insurance
• Paid Time Off

About the Company

• Allen Control Systems (ACS) is a cutting-edge defense startup founded by two former Navy electrical engineers with a proven track record in robotics and software.
• We are developing an autonomous gun turret using advanced computer vision and control systems.
• We have an engineering-first culture that values technical excellence and innovation.
• Backed by successful previous ventures and a recent Series B funding, we are committed to ensuring our groundbreaking technologies have a real-world impact.

Equal Opportunity

• Allen Control Systems is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants for employment.
• Allen Control Systems prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.