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About the Role

Provide day-to-day administrative support to the Global SVP/GM, Bobbi Brown including calendar management, travel and expense coordination, meeting and event planning, catering, and managing special projects. The ideal candidate will thrive in a fast-paced and highly demanding environment while exhibiting maturity, professionalism, and confidentiality.

Responsibilities

• Provide general day-to-day administrative assistance and support for SVP/GM.
• Maintain daily schedule and ensure SVP/GM stays on track.
• Schedule business/status meetings via MS Outlook.
• Proactively confirm all details for meeting invites sent from SVP calendar, including attendees, meet links, and agenda.
• Anticipate and resolve conflicts by understanding the business to prioritize meetings.
• Screen incoming calls, relay messages, and redirect callers.
• Keep a record of all SVP/Global GM direct reports' vacation requests.
• Receive, review, and action SVP/GM mail.
• Collaborate with and support other Admin Assistants to ensure process efficiencies.
• Keep SVP/GM apprised of the status of all administrative projects.
• Assist with preparing documents for meetings, maintaining information/files, and flagging pressing items in emails.
• Coordinate on- and off-site meetings/events for internal and external attendees.
• Order catering (food and beverage) and anticipate prep and strike time.
• Set up conference rooms, including AV equipment and conference call dial-in, and troubleshoot issues.
• Partner with appropriate brand contacts to manage attendee lists, agendas, logistics, and catering for key brand events.
• Compile and distribute the agenda for bi-weekly brand leadership team meetings.
• Arrange international and domestic travel for SVP/Global GM and Leadership Team as needed.
• Reconcile and process all monthly expense reports on time and correctly for SVP/GM via Concur.
• Manage SVP/GM product closet and product ordering for events.
• Anticipate, order, and organize office supplies.

Requirements

• At least 5+ years in a corporate environment providing administrative support at an executive or senior executive level.
• Excellent attention to detail.
• Ability to handle confidential matters with professionalism, discretion, and good judgment.
• Strong administrative skills.
• Highly organized and detail-oriented, with the ability to grasp the 'big picture'.
• Excellent communication, writing, and organizational skills.
• Excellent follow-up and follow-through.
• Proactive and resourceful.
• Ability to manage tasks and projects with autonomy.

Experience Level

• 5+ years

Salary/Compensations

• $30.60 to $48.25 per hour

Benefits

• Annual discretionary bonus
• Health insurance coverage (medical, dental, and vision insurance)
• Wellness and family support programs
• Life and disability insurance
• Retirement savings plans
• Paid leave programs
• Education-related programs
• Paid holidays and vacation time

About the Company

• The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products.
• It is a steward of luxury and prestige brands globally.
• The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.

Equal Opportunity

• It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
• The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices.
• Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com
• Michigan Applicants: Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
• Philadelphia Applicants: Philadelphia's Fair Chance Hiring Law
• Rhode Island Applicants: The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.