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About the Role

The Manager, Building Services & Capital Projects is responsible for the delivery of Woodgreen’s capital projects and assists in the regular capital planning process. This role involves preparing capital and building services budgets, ensuring best value contracts and costs, and monitoring expenditures. The Manager oversees building services contract management, preventative maintenance services, and Building Services staff to ensure the proper operation of all mechanical, electrical, and fire equipment.

Responsibilities

Develop, implement, and monitor routine preventative and maintenance repairs and cleaning schedules for the buildings.
Ensure prioritization, delegation, and completion of work orders.
Support recruitment and evaluate qualified staff for the building services department.
Oversee inspection and sign off on all work done by external contractors prior to invoicing.
Ensure systems of record and inventory are implemented and maintained.
Purchase standard resources and supplies for regular maintenance functions.
Implement and monitor fire safety procedures, including monthly fire drills and staff training.
Implement and evaluate policies related to building safety and security.
Ensure WoodGreen policies and procedures are carried out in the operation of Building Services.
Establish and maintain links with staff, outside agencies, and government bodies to ensure locations meet codes.
Prepare performance data and written reports.
Prepare annual maintenance work plans, operating budget, and reserve fund/capital expenditure.
Track inventory of vehicles, tools, and mechanical equipment, along with their required maintenance.
Participate in Capital Planning & oversight for asset management.
Manage capital projects work as outlined in capital plans and during inspections/emergencies.
Manage emergency and unforeseen capital repairs.
Ensure an effective and timely Unit-Turn process with Housing & Building Services staff.
Manage repair of major capital systems/items in buildings and grounds.
Monitor budget expenditures for capital projects, preventative maintenance, and health and safety systems.
Assist with new developments & acquisitions.
Lead the planning and sourcing of vendors for preventative maintenance services.
Lead procurement with Business Solutions team for capital and preventative maintenance.
Prepare annual preventative maintenance work plans.
Perform regular site inspections and support annual inspections.
Ensure building security and life safety systems are operational.
Lead the implementation of all capital-related records and maintain computerized records.
Ensure all appropriate logs and records are kept, including fire safety logs, elevator inspections, etc.
Monitor the service delivery of major site-wide contracts.
Work in a supportive and coaching spirit with frontline staff to ensure effective customer service.
Develop plans and ensure timely communication and coordination with the Manager- Housing.
Respond to requests from internal WoodGreen heads & managers, contractors, and statutory agencies.
Lead engagement and communication with tenants regarding capital plan projects.
Participate in regular Managers team meetings.
Ensure proper training for Operations and Building services to meet health and safety regulations.
Ensure anti-racism objectives and community development principles are achieved within the program.
Actively demonstrate and promote organizational values.

Requirements

Bachelor’s Degree or College Diploma or training in a relevant field.
5+ years of relevant Facilities Management Training & Experience in various major Capital Project work, Building Services, Trades/Systems.
Knowledge of health and safety practices and regulations (Health & Safety Awareness for Supervisors course; WHMIS – Workplace Hazardous Materials Information System course).
Understanding and experience with budgeting.
Excellent planning skills.
Good level of understanding of building services blueprints.
Computer savvy (including MS Office Suite) and able to implement electronic work order system.
Strong knowledge and practice in building services components (e.g. CMRP, plumbing, electrical or HVAC certified) are preferred.
Knowledge of Yardi Software is considered an asset.
Red Cross Standard First AID and CPR/AED – Level C certificate.
Valid G Driver’s license with a clean driving record and access to a personal vehicle.
Excellent communication, interpersonal, leadership, and team building skills.
Strong proficiency in performance management.
An eye for detail and commitment to high standard of customer service.

Skills

Facilities Management
Capital Project Management
Building Services
Trades/Systems Knowledge
Health and Safety Practices and Regulations
Budgeting
Planning
Building Services Blueprints
MS Office Suite
Electronic Work Order Systems
CMRP
Plumbing
Electrical
HVAC
Yardi Software
First Aid
CPR/AED
Driving
Communication
Interpersonal Skills
Leadership
Team Building
Performance Management
Customer Service

Location

800 Vaughan Road, Toronto, ON

Work Type

Full-Time
Onsite

Experience Level

5+ years of relevant Facilities Management Training & Experience

Education Level

Bachelor’s Degree or College Diploma or training in a relevant field

Salary/Compensations

$70,000 - $80,000

About the Company

WoodGreen is a team of diverse and innovative change makers working together to make a difference in our communities.
A United Way Anchor Agency with a proven track record and an entrepreneurial mindset.
Continuously seek to develop solutions to critical social needs while striving to become a Centre for Equity.
Visit www.woodgreen.org to learn more about who we are and to review our Equity Statement.

Equal Opportunity

We are committed to building an inclusive and diverse workforce, representative of the communities we serve.
We encourage, and are pleased to consider, applications from Indigenous peoples, racialized persons/persons of colour, women/women identifying, persons with disabilities, 2SLGBTQIA+ persons, and others who contribute towards promoting innovative ideas and solutions.
WoodGreen is an equal opportunity employer.
We are committed to providing an inclusive and barrier-free selection process and work environment.
If contacted in relation to an employment opportunity, please advise our People & Culture representatives at careers@woodgreen.org of the accommodation measures required.
Information received relating to accommodation will be addressed confidentially.