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About the Role

The Chief Executive Assistant will lead and oversee the Office of the CEO, ensuring proactive and seamless support across scheduling, travel, and daily operations. They will be responsible for all key executive engagements, including Board of Directors meetings, fundraising events, and executive offsites, while collaborating closely with the Executive Team to drive alignment on priorities, initiatives, and accountability. This individual will communicate among internal and external stakeholders on behalf of the CEO. In order to do this, they must anticipate issues requiring executive attention and proactively address potential barriers to progress. The CEA must ensure that the CEO and Executive Team’s time, focus, and energy are consistently directed toward the organization’s highest-impact priorities, enabling efficient decision-making and sustained organizational performance.

Responsibilities

Lead and manage the operations of the Office of the CEO, ensuring proactive support of the CEO's strategic priorities, daily activities, travel, and scheduling needs.
Coordinate and manage a complex executive calendar, tracking key deadlines, meetings, events, and commitments.
Manage CEO logistics and materials for Board meetings, executive retreats, speaking engagements, and other high-profile events.
Serve as a primary point of contact for stakeholders seeking access to the CEO, ensuring appropriate prioritization and responsiveness.
Independently draft, edit, and finalize correspondence, presentations, reports, and communications on behalf of the CEO and Executive Office.
Review, prioritize, and manage CEO email communications with professionalism, confidentiality, and sound judgment.
Facilitate communication and information flow among executive leadership, staff, board members, and external partners.
Provide accurate data, reports, and administrative support to members of the executive leadership team as requested.
Coordinate complex meetings involving senior leadership and external stakeholders.
Partner with executive leadership to coordinate organizational initiatives, projects, priorities, and follow-up activities.
Support the development, review, and maintenance of agency policies and procedures, ensuring timely review by the CEO and Executive Team.
Monitor action items and organizational commitments, ensuring accountability and timely completion.
Serve as primary staff liaison to the Board of Directors and its committees.
Coordinate all Board and committee meeting logistics, including scheduling, materials preparation, attendance, and follow-up.
Record, prepare, and distribute accurate meeting minutes and maintain related records.
Track Board and committee action items and ensure appropriate follow-up.
Maintain official Board records, including Board and committee rosters, member terms, agreements, and governance documents.
Support Board recruitment and onboarding activities, including maintaining candidate records, coordinating interviews and orientation meetings, and preparing onboarding materials.
Attend Board and committee meetings as requested by the CEO.

Requirements

Bachelor's degree in Business Administration, Public Administration, Communications, Nonprofit Management, or a related field preferred.
Minimum of five (5) years of progressively responsible executive support experience, preferably supporting a Chief Executive Officer, Executive Director, or senior leadership team.
Experience working with a Board of Directors and supporting governance functions strongly preferred.
Demonstrated experience managing complex executive calendars, board meetings, and organizational projects.
Experience preparing executive-level correspondence, reports, presentations, and board materials.
Must be and maintain clearance by applicable regulatory agencies as required: NYS Justice Center through fingerprinting for a Criminal History Records search, DCJS New York State Sex Offender Registry, Justice Center for the Protection of People with Special Needs Staff, Exclusion List (SEL) and the New York State Medicaid Exclusion List.
Position may require extended periods of sitting and computer-based work.
Work hours, reporting structure, and on-site location are subject to change based on program needs.
This is a Mandated Reporter position.

Skills

Executive-level administrative support
Board governance and administration
Project and meeting management
Written and verbal communication
Relationship management and stakeholder engagement
Confidentiality and discretion
Organizational and time management skills
Strategic coordination and problem-solving
Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and related productivity applications.

Location

Tarrytown, NY

Work Type

Fully Onsite
Full-Time

Experience Level

Minimum of five (5) years of progressively responsible executive support experience

Education Level

Bachelor's degree preferred

Salary/Compensations

$60,000 - $80,000

Benefits

403(b)-with employer contribution after 1 year of service
Medical insurance
Dental insurance
Vision insurance
Life insurance
Paid time off-15 days per year
Paid sick time-12 days per year
Employer paid Holidays-11 days per year
Professional Development: Opportunities for advancement, training programs, and support for certifications and continuing education.
Free EAP services and employee discounts
Gym reimbursement through employer's medical insurance carrier.
Public Service Loan Forgiveness (PSLF): qualifying employer

About the Company

Greater Mental Health of New York's mission is to promote mental wellness through advocacy, community education, and direct services. We empower individuals and families on their unique journeys to recovery, honoring their rights to self-determination, choice, and collaboration. With evidence-based practices and a focus on trauma-responsive care, our dedicated team provides comprehensive services to thousands and fosters independence and resilience within our community. If you're passionate about making a difference in mental health and creating brighter futures for individuals and families throughout the Lower Hudson Valley region, apply today!

Equal Opportunity

Greater Mental Health of New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Greater Mental Health of New York is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact the Human Resources Department.