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About the Role

LAS Art Foundation is seeking a Production Assistant to support the delivery of its 2026–2027 programme. This role involves planning, coordination, and delivery of exhibitions, installations, and public events, working closely with various teams and external partners. It's a hands-on position combining project coordination with on-site production.

Responsibilities

• Support the planning and delivery of exhibitions, installations, and events, including maintaining production timelines, installation schedules, call sheets, and run-of-show documents.
• Assist with production budgets by tracking expenses, processing quotes and invoices, and maintaining accurate financial records.
• Coordinate production logistics, including venue access, deliveries, shipping, transport, customs, and storage.
• Act as a key point of coordination between LAS, venues, artists, contractors, and external production partners to ensure clear communication and timely delivery.
• Prepare and maintain production documentation, including technical briefs, scopes of work, production plans, floor plans, and technical riders.
• Support the planning and coordination of exhibition layouts and event spaces in close collaboration with the Curatorial team.
• Support the Production Manager in sourcing, coordinating, and maintaining relationships with vendors, freelancers, contractors, and external production partners.
• Prepare vendor briefs, gather and compare quotations, and support contract coordination and negotiations.
• Maintain accurate vendor trackers, production records, and relevant documentation.
• Coordinate with the Production team to ensure high-quality delivery of work within agreed timelines and budgets.
• Support the documentation of exhibitions and events in collaboration with the Curatorial and Communications teams.
• Support the coordination and finalisation of contracts, ensuring agreements with vendors, freelancers, and partners are accurately documented.
• Support all on-site production logistics during exhibition installation, public programme delivery, run-of-show, and deinstallation periods.
• Assist the Production Manager in coordinating installation teams, runners, and on-site staff, including scheduling, briefing, and day-to-day communication.
• Act as a key point of contact for selected vendors and external contractors.
• Support the set-up and management of the on-site production office, including staff coordination, catering, and general production needs.
• Support the delivery and maintenance of site infrastructure, including electricity, water, heating, waste management, and other operational requirements.
• Support the implementation and adherence of health, safety, hygiene, accessibility, and site management protocols throughout production periods.
• Work closely with the Curatorial, Operations, Technical, and Communications teams throughout all phases of project development and delivery.
• Support conversations with artists, designers, and external collaborators around production requirements, including logistics, AV, lighting, fabrication, and technical solutions.
• Support the creation and delivery of post-production documentation, including wrap reports, technical riders, and final budget reconciliations.
• Ensure production records and documentation are accurately archived in line with LAS systems and processes.
• Maintain and update internal databases, production trackers, schedules, and project documentation to support effective knowledge sharing and future planning.

Requirements

• Minimum of 3 years experience in production and/or project management within the arts, culture, creative industries, technology, or related sectors.
• Strong understanding of production workflows, project timelines, budgeting, and cost management.
• Familiarity with exhibition production processes, including materials, AV, lighting, fabrication, and technical requirements.
• Ability to read and interpret floor plans, technical drawings, and production documentation.
• Experience coordinating external vendors, contractors, and multi-stakeholder projects.
• Strong organisational skills, with the ability to manage multiple priorities, adapt to changing requirements, and work effectively under pressure.
• Professionalism, discretion, and confidence working within sensitive, high-profile, or public-facing environments.
• Fluency in German and English (written and spoken) is essential.
• Proficiency in Google Workspace and project management tools such as Asana (or similar platforms).
• Familiarity with design and technical software such as SketchUp, AutoCAD, and Figma is an advantage.
• Knowledge or interest in creative technology (AR/VR, AI, Web3, blockchain, etc.).
• Experience with technical or creative tools like OpenFrameworks, TouchDesigner, Unity/Unreal.

Skills

• Organisational skills
• Time management
• Communication skills
• Problem-solving skills
• Attention to detail
• Adaptability
• Google Workspace proficiency
• Project management tools proficiency (e.g., Asana)
• German language fluency
• English language fluency

Location

• Berlin

Work Type

• Fixed-term
• Full-time
• Contract
• Hybrid working options

Experience Level

• Minimum of 3 years experience

Salary/Compensations

• Commensurate with experience

Benefits

• Fixed-term 1-year full-time contract (with option to extend)
• Social and healthcare benefits
• Flexible hours
• Hybrid working options (option for 2/5 days remote per week)
• Hardware, software, and necessary equipment provided
• Open feedback culture - suggest your ideal staff benefit

About the Company

• LAS Art Foundation is a non-profit organisation founded to support new artistic practices in a technological age.
• LAS works with artists, thinkers and institutions around the globe to catalyse ideas and develop innovative projects and experiences.
• We explore topics ranging from quantum computing and outer space to artificial intelligence, ecology and biotechnology - illuminating the intersections between art, science and the latest technology.
• Our programme comprises installations and performances, as well as learning formats, publications and research projects.
• Based in Berlin, LAS has staged projects at locations around the city and internationally since its launch in 2019.