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About the Role

This role supports the day-to-day operations of the Secretarial function, acting as a vital resource for corporate governance, committee administration, and statutory compliance across a global business. The successful candidate will collaborate with corporate functions, senior leadership, and external advisors to ensure compliance with UK and international regulatory standards. This role is key in supporting the company's transition towards listings on the London and New York Stock Exchanges, ensuring compliance with UK and US listing regimes and deputising for the Deputy Company Secretary when required.

Responsibilities

Manage EMEA-wide subsidiary portfolios, maintain GEMS statutory registers, prepare board minutes, and submit Companies House filings.
Coordinate key management committees (Finance, Ethics & Compliance, Financial Reporting), managing agendas, paper packs, and minute taking.
Support the planning and execution of the Annual General Meeting and draft governance sections of the Annual Report.
Draft and release non-trading RNS announcements on the London and New York Stock Exchanges, ensuring FCA and SEC compliance.
Maintain insider and project lists, issue closed period notifications, and oversee employee dealing requests.
Assist the Share Plans Manager with share capital reconciliations, SH01 filings, and routine equity administration.

Requirements

Proven company secretarial background within a UK-listed company.
Strong command of UK corporate governance, listing rules, Companies Act requirements, MAR, and entity management tools (GEMS).
Excellent minute-taking abilities and interpersonal skills to engage and influence senior executives.
Highly organised, proactive self-starter with sharp attention to detail and the ability to manage strict regulatory deadlines.

Skills

Corporate governance
Committee administration
Statutory compliance
UK and international regulatory standards
Subsidiary portfolio management
Committee meeting management
Regulatory disclosures
Corporate reorganisations
UK and US listing regimes
Companies House filings
Annual General Meeting support
Annual Report drafting
Stock Exchange announcements
FCA and SEC compliance
MAR
Insider lists
Share plans administration
Entity management tools (GEMS)

Location

London Paddington office
Home

Work Type

Hybrid
3 days in office
2 days remote

Experience Level

Experienced

Education Level

CGI (ICSA) qualified or equivalent professional standing

Salary/Compensations

Competitive salary

Benefits

25 days annual holiday plus bank holidays
Pension scheme
Life assurance
Income protection
Employee Assistance Programme
Employee Discounts
Cycle to work scheme

About the Company

DS Smith, together with International Paper, is a global leader in sustainable packaging solutions and other fibre-based products.
We believe a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change.
We employ more than 65,000 colleagues in North America and Europe, Middle East, and Africa (EMEA), who are experts in innovation, manufacturing, design, sales, sustainability, supply chain, and much more.
Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time.
Become part of a world-leading organisation and do your best work with us!

Equal Opportunity

To fulfil our purpose of redefining packaging for a changing world, we aim to build a diverse, motivated, and engaged workforce.
Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.
Our people come from diverse backgrounds, bring different perspectives, ideas, and experiences to generate unique solutions focused on present and future sustainability challenges.
We welcome all candidates to apply, even those not meeting all criteria.