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About the Role

The Executive Assistant provides extensive support and guidance to an Executive Vice President (EVP), managing personal assistant duties including diary management, travel coordination, and filtering information. This role requires a good understanding of the business, dynamic prioritization, excellent time-management, organizational skills, and the ability to take initiative to support a busy executive. The EA will liaise with internal and external stakeholders on behalf of the Executive to ensure coordination of company activities, effective decision-making, and information flow.

Responsibilities

Ensure all activities comply with regulatory requirements, legislation, and Harbour Energy HSEQ procedures.
Ensure compliance with all health, safety, and environmental requirements within the office base.
Act as a welcoming point of contact for the Executive's office, managing an active calendar, and coordinating daily activities and meetings.
Work flexibly around the executive's schedule, including occasional out-of-hours commitments.
Provide comprehensive support to the Executive's leadership team, minimizing their administrative workload.
Handle intricate travel arrangements, including flights, accommodations, visas, and security logistics for the Executive and leadership team.
Organize and coordinate meetings, including issuing invitations, preparing documentation to a high standard, and ensuring accuracy and brand adherence.
Ensure the Executive is fully prepared for all meetings and events, including preparing reports, presentations, and communications.
Serve as the dedicated purchase requisition focal point, coordinating virtual card payments and guiding the team on SAP Concur.
Communicate directly and on behalf of the Executive with industry leaders, Board Members, other company executives, and business group leaders.
Understand wider business activities and maintain up-to-date knowledge of network contacts in the industry.
Provide proactive and collaborative support to other EAs and senior leaders to cover leave and ensure a seamless EA service.
Perform any other reasonable duties as instructed by the Executive and manager.

Requirements

Demonstrable previous experience in a similar role within the UK.
Must have the highest level of ethics and good judgment.
Must thrive in challenging situations while maintaining a positive, proactive, and can-do attitude.

Skills

Proactive diary management
Coordination of travel
Filtering of general reporting information, queries, and phone calls
Dynamic prioritization
Excellent time-management
Good organizational skills
Taking initiative and control of workload
Liaising with internal/external stakeholders
Ensuring co-ordination of company activities
Making good decisions under pressure
Effective flow of relevant and accurate information
SharePoint
Advanced Microsoft Office
Co-Pilot
SAP
Office technology
Efficient ways of working
High level of integrity
Strong attention to detail
Ability to multitask
Warm and approachable demeanor
Strong organizational skills
Project management skills
Problem-solving skills
Impeccable multi-tasking abilities
Ability to coordinate people and resources
Ability to manage high work volumes to tight deadlines
Ability to prioritize conflicting workloads in a fast-paced environment
Confident and capable liaison with internal and external stakeholders using tact and discretion
Outstanding written communication skills
Outstanding verbal communication skills
Outstanding listening skills
Professional courteous manner

Location

Work Type

Full-time

Experience Level

Executive level support

About the Company

Harbour is one of the world’s largest and most geographically diverse independent oil and gas companies, producing between 475,000 and 485,000 barrels of oil equivalent per day with significant production in Norway, the UK, Germany, Argentina, and North Africa.
Harbour benefits from competitive operating costs and resilient margins, with growth options including near-infrastructure opportunities in Norway, unconventional scalable opportunities in Argentina, and conventional offshore projects in Mexico and Indonesia.
The company has low GHG emissions intensity and a leading CO2 storage position in Europe, committed to producing oil and gas safely and responsibly.
Harbour is headquartered in London with approximately 5,000 staff and contractors across its operations and offices.
Ours is an inclusive workplace where individuals can bring their whole selves to their job and feel recognised for the value they add.
We are committed to creating a genuinely inclusive and supportive working environment to ensure everyone has a positive experience at work.
At Harbour Energy, we aim to recruit, retain and promote our people based on their unique skills, regardless of race, gender or background.
We need excellent people to help shape and develop the future of our company.

Equal Opportunity

Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy.
Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.