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About the Role

In deiner Rolle als Office & Team Assistenz (m/w/d) bist du das organisatorische Rückgrat unseres HQs in Berlin. Du hältst unseren Teams im operativen Tagesgeschäft den Rücken frei, schaffst eine einladende Atmosphäre für alle Mitarbeiter und Gäste und sorgst proaktiv dafür, dass unser Arbeitsalltag jeden Tag reibungslos funktioniert.

Responsibilities

• Focus on the morning: Structure your 25-30 weekly hours to reliably support us in the morning (e.g., 9:00 AM - 3:00 PM) and ensure the office starts the day perfectly.
• Welcome and attend to guests, applicants, and external partners warmly, ensuring a first-class atmosphere of well-being.
• Take responsibility for overall operational office management, including procurement of office supplies and IT equipment, food & beverage, and office setup and tidiness.
• Manage daily mail and package handling and establish a structured mail filing system in close collaboration with the administration team.
• Serve as the central point of contact for external service providers (e.g., landlords, cleaning, trades, suppliers) and manage their services independently.
• Operationally support the onboarding and offboarding of colleagues, from preparing workstations and equipment to checklists and smooth handovers.
• Plan and organize company and team events, and assist the team with the logistical and technical preparation of all-hands meetings.
• Actively support the preparation of board meetings, ensuring catering and professional reception.
• Independently manage and implement all aspects of occupational safety, fire prevention, and organization of first aid courses to ensure a safe working environment at all times.
• Be a true team player, flexibly support colleagues in daily operations, and undertake administrative and organizational assistance tasks wherever help is needed.

Requirements

• Successfully completed commercial training (e.g., in hotel, event, or office management), a relevant degree, or relevant experience in office or guest management.
• Fluent in German and English.
• An open, service-oriented personality with a passion for providing a first-class on-site experience for guests, applicants, and teams.
• Helpful and proactive interface, flexibly and actively supporting colleagues in daily operations.
• Ability to maintain an overview in a dynamic start-up environment, demonstrating a structured, organized, and meticulous work approach.
• Proactive mindset, taking initiative and driving upcoming tasks and projects.
• Ideally, initial experience with German office safety and occupational health and safety (e.g., fire safety, occupational health, accident prevention) or a quick willingness to learn.
• 25-30 weekly hours, with a focus on mornings (e.g., 9:00 AM - 3:00 PM).

Skills

• Office Operations
• Welcome Culture
• Guest Management
• Office Management
• Procurement
• IT Equipment Management
• Food & Beverage Management
• Mail Management
• Service Provider Management
• Onboarding/Offboarding Support
• Event Planning
• Meeting Preparation
• Occupational Safety
• Fire Prevention
• First Aid Coordination
• Administrative Support
• Organizational Support
• Teamwork
• Proactive Communication
• Structured Work
• Meticulous Work
• Initiative
• Project Management

Location

• Berlin

Work Type

• Full-time
• Hybrid

Experience Level

• Entry Level
• Mid Level

Education Level

• Commercial Training
• Degree

Salary/Compensations

• Competitive salary

Benefits

• Startup Benefits
• Stays in dream holiday properties

About the Company

• MYNE Homes offers an innovative co-ownership model for dream holiday properties, making them accessible to more people.
• Founded by serial entrepreneurs and backed by renowned European business angels (founders of Auto1, Smava, and Numa).
• Rapidly growing and aiming to build the next Proptech Unicorn.
• Mission: To enable more people to fulfill their dream of owning a holiday property.